RE: Suggestions for new tool option

["Steve Hudson" <steve -at- wright -dot- com -dot- au>]

REPOST - but with an updated macro zat werks much better than de last vun

I'll re-iterate what I know, and I know that therein that smallish scope
lies an answer to "Why is my word document so BIIIIG after whackin in a
graphic". Hopefully some more erudite user can add some fine print :-)

1) Word doesnt understand any graphic except .wmf and .bmp.

2) Word will import SOME OTHER graphic formats. When it does so, it must
have TWO copies of the graphic. One as the original .whatever file. One as
an internal-use only bitmap that word can use to display a representation of
the inserted graphic.

3) When you crop or otherwise adjust a picture using word's built-in
controls, it needs at least two copies (both of which CAN be satisfied by
point 2 above) - an original and a display copy.

4) BMP is the most inefficient way of storing a picture.

5) Linked pictures should not be stored with the document, but this rule is
subbordinate to 3).

6) Embedding pictures can cause total nightmares extracting the picture for
export to a decent package to change it.

7) Linking pictures enables a source identifier with the picture object -
useful for control and developmental labelling purposes.

My personal solution has been to:

Always use linked pictures, of type .jpg (full-color photo-like stuff,
usually 79% compression) and .gif (screenshots, 256 color palette, high
contrast theme) and perform NO graphic adjustments to the picture inside of
Word - excepting scale.
Always use a relative path link, and either store the gfx in the same root
as their host document, or in a subdirectory directly underneath same.
Use a controlled naming prefix schema to identify picture catagories.
Run a simple embedding macro (available upon application in writing to me
anywhere) to embed all linked pictures when sending the document out, or zip
the dir and send the lot to the printers for bigger works.
I also have a simple macro to list the filenames of the linked pictures:

Sub ListPix()
    ' code returns INCLUDEPICTURE "..\\..\\Sample.jpg" \* MERGEFORMAT \d
    Dim k As Long, l As Long
    Dim MyFieldCode() As String
    Dim Count As Long
    Dim Quotes As String

    Quotes = Chr$(34)
    Count = 0
    With ActiveDocument
        For k = 1 To .Fields.Count
            With .Fields(k)
                If .Type = wdFieldIncludePicture Then
                    Count = Count + 1
                    ReDim Preserve MyFieldCode(Count)
                    MyFieldCode(Count) = .Code.Text
                End If
            End With
        Next
    End With

    If Count = 0 Then
        MsgBox "No pictures found!"
    Else

        Application.Documents.Add Template:="Wright.dot"

        For k = 1 To Count
            MyFieldCode(k) = Right$(MyFieldCode(k), Len(MyFieldCode(k)) -
17) 'strip includepicture "
            While Right$(MyFieldCode(k), 1) = " "
                MyFieldCode(k) = Left$(MyFieldCode(k), Len(MyFieldCode(k)) -
1)
            Wend
            If Right$(MyFieldCode(k), 2) = "\d" Then MyFieldCode(k) =
Left$(MyFieldCode(k), Len(MyFieldCode(k)) - 3)
            If Right$(MyFieldCode(k), 5) = "ORMAT" Then MyFieldCode(k) =
Left$(MyFieldCode(k), Len(MyFieldCode(k)) - 15)
            If Right$(MyFieldCode(k), 1) = Quotes Then MyFieldCode(k) =
Left$(MyFieldCode(k), Len(MyFieldCode(k)) - 1)
            Selection.InsertAfter MyFieldCode(k)
            Selection.Collapse direction:=wdCollapseEnd
            Selection.InsertParagraphAfter
            Selection.Collapse direction:=wdCollapseEnd
        Next k
        If Count > 1 Then
            ActiveDocument.Select
            Selection.Sort
        End If
    End If
End Sub


Steve Hudson
Lead Technical Writer
Wright Technologies (Aus)
steve -at- www -dot- wright -dot- com -dot- au
(612) 9518-1822
The best way to predict the future... is to create it!




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