Dealing with changes in documentation for translation purposes

Subject: Dealing with changes in documentation for translation purposes
From: Katherine Turner <katherinet -at- csl -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 23 Jan 2002 11:35:48 -0000

We're trying to come up with a new system for dealing with changes in
documentation as we need keep our Japanese office informed of what we're
doing and what we're changing so that they can translate our documentation.

All of our documentation is stored in Perforce, a source control system.

Our API Reference is stored as comments next to the relevant code in the
source code files. We use Doxygen to extract the comments and create our API

Our User Guide is stored in Word docs which are converted to PDFs.

All documentation is translated into Japanese which means that between
releases we need to keep track of what's changed so that the Japanese can
update their documentation. As we're using a source control system files can
be compared to find out what has been changed. This is easy to use and it's
easy to find the information. However, the source files are numerous and
doing this on a file by file basis is not practical.

As well as releases we also release our software on a weekly basis with a
changelog which contains all the major changes to the source code and new
additions to the documentation to keep our customers informed.

How do other people keep track of changes to documentation for translation

Thanks in advance.

Katherine Turner
Technical Author
Criterion Software

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