Tracking Revs with the Naive User

Subject: Tracking Revs with the Naive User
From: Liz -dot- Goodwin -at- ametek -dot- com
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Mon, 25 Feb 2002 11:03:14 -0500

Justin aksed . . .
How can I better track changes in procedures and revision levels so that
documentation can be changed before delivery of the product, and monthly
updates can be generated?

Have you considered using an Engineering Change Number (ECN)? Use a
database - we use Lotus Notes.
assign your documents a number
create the ECN form
have the database assign a sequential number for each ECN generated
indicate the changes and the new rev level on the ECN
do not "complete" the ECN until the documentation has been changed and a
new copy generated with the correct rev level.

To check for the latest rev level of a document, just search for your
document number and the ECNs against that number can be accessed. You have
the latest rev and a history of the changes.
To make a change to your document and create a new rev level, just create a
new ECN.

HTH Good luck!!

Liz Goodwin
Technical Writer, Dycor
liz -dot- goodwin -at- ametek -dot- com

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