Re: Need tips on reducing Word file size

Subject: Re: Need tips on reducing Word file size
From: Dick Margulis <margulis -at- fiam -dot- net>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Tue, 04 Jun 2002 19:45:01 -0400


Two quick ways, depending on the nature of the graphics, both using nothing but Word.

1. Save as HTML. This will convert the BMPs to GIFs or JPEGs (depending) and put them in a folder. Use those Web graphics back in the original document instead of the BMPs.

2. Select and cut one of the BMPs. Then Edit > Paste Special > Picture. You may need to adjust the layout (for example changing it to In line with text) on the Image Properties dialog. Repeat with the other BMPs.

Whichever you do, be sure you turn off Track Changes, then Accept All Changes, then Save As under a new filename.

Don't worry about color table header rows. The monitor isn't a printing press. Color is free.


Lorraine Kiewiet wrote:

We are using StarTeam, which has a 2MB restriction on file sizes. I'm up
to 4.4MB so I need to put this document on a diet!
I managed to cut out out 2.5 MB with the CTRL+SHFT+F9 trick to convert
embedded objects to graphics (2 Visios)

There are 65 tables, with color used in two of the running header rows.

I've got 4 color BMPs at 606KB each, so I could put these into an
appendix document, or link them. But we are sharing this across the

Fast Save is turned off, and I am not creating versions. TT fonts all
the way. Ideas?

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Need tips on reducing Word file size: From: Lorraine Kiewiet

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