RE: Need tips on reducing Word file size

Subject: RE: Need tips on reducing Word file size
From: Amanda -dot- Abelove -at- econnections -dot- com
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 5 Jun 2002 08:46:27 -0700

There are two things that bloat file size: inserted items and formatting.

To reduce files by batch, save the doc for the web. run the resulting images (png, jpg, gif)
through a batch image converter/optimizer. Save the web doc as a word file.

To reduce formatting bloat, copy the contents of your word doc, except for the last two paragraph
marks and paste into a new doc. For some reason, word likes to load all the old formatting and
change information on the last two paragraph marks.


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Amanda Abelove
Senior Technical Writer
626-817-6615 Direct
626-817-6023 Fax
amanda -dot- abelove -at- econnections -dot- com

"Spreadbury, David C."
<David -dot- Spreadbury -at- marconi -dot- com To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
> cc:
Sent by: Subject: RE: Need tips on reducing Word file size
bounce-techwr-l-98746 -at- lists -dot- r

06/05/2002 05:44 AM
Please respond to
"Spreadbury, David C."

It has been a while since I used Word, to any great extent, but I remember
there was a way to remove all of the remnants of deleted text (Word keeps
track of stuff that was deleted to support the multiple Undo capability).
WordPerfectdid pretty much the same thing and you could clean it by opening
a new document, placing a character, it didn't matter what character, on the
blank page, and then import the bloated file into this new document. Then go
back and delete the character you started with, the resulting file was much
smaller, depending on how much excess baggage the file was carrying around.
It might be worth trying.

-----Original Message-----
From: kcronin -at- daleen -dot- com [mailto:kcronin -at- daleen -dot- com]
Sent: Wednesday, June 05, 2002 7:21 AM
Subject: Re: Need tips on reducing Word file size

Try converting your BMPs to GIFs. And if possible, reduce the amount of
colors used in the images to as few as possible without damaging the
integrity/usefulness of the images.

Many Windows-style graphics such as screen captures can be reduced to as
little as 16 colors, which brings the file size WAY down. But if your
images are photos, the best you can probably do is to convert them to

I'll wager that it's the BMPs that are causing most of your file bloating.

Good luck!

-Keith Cronin

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