RE: Need tips on reducing Word file size

Subject: RE: Need tips on reducing Word file size
From: Kathryn Marshall <Kathryn -dot- E -dot- Marshall -at- jpl -dot- nasa -dot- gov>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 05 Jun 2002 09:29:34 -0700

Great topic! The timing of this question is perfect. I have a -- *wince* -- 15 MB Word file. It's 170 pages long, with lots of sections and graphics and formatting. I know many of you are cringing as I write this. FWIW, I'm SO used to FrameMaker, I'm not sure the best way to manage Word files anymore (not an excuse, I know). I've thought of breaking the document into smaller pieces, but the problem is it will eventually go back to the authors, who will mostly like get confused if the document is in pieces.

I tried the "copy everything but last paragraph marker" thing just now and it didn't work (maybe because of all the sections?)

The next thing I'm going to try is to redo the graphics (this may take some effort, since I'll have to get the files from the authors). But question: by converting the bmps to gifs, it seems like I'd would lose image quality - yes? (The final document will be printed.) I guess the other option would be to link the graphics instead of embed them.

Any other suggestions? Are there preferences or options I need to select/deselect?


Goal for the day: Shout "I hate Word!" no more than three times over the cubicle wall.

At 6/5/2002 08:46 AM, Amanda -dot- Abelove -at- eConnections -dot- com wrote:

There are two things that bloat file size: inserted items and formatting.

To reduce files by batch, save the doc for the web. run the resulting images (png, jpg, gif)
through a batch image converter/optimizer. Save the web doc as a word file.

To reduce formatting bloat, copy the contents of your word doc, except for the last two paragraph
marks and paste into a new doc. For some reason, word likes to load all the old formatting and
change information on the last two paragraph marks.

Check out RoboDemo for tutorials! It makes creating full-motion software
demonstrations and other onscreen support materials easy and intuitive.
Need RoboHelp? Save $100 on RoboHelp Office in May with our mail-in rebate.
Go to

Free copy of ARTS PDF Tools when you register for the PDF
Conference by May 15. Leading-Edge Practices for Enterprise
& Government, June 3-5, Bethesda,MD.

You are currently subscribed to techwr-l as: archive -at- raycomm -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- raycomm -dot- com
Send administrative questions to ejray -at- raycomm -dot- com -dot- Visit for more resources and info.


RE: Need tips on reducing Word file size: From: Amanda . Abelove

Previous by Author: Re: Motivation - Suggestions?
Next by Author: RE: The Best TC/TW/TE Education...commentary
Previous by Thread: RE: Need tips on reducing Word file size
Next by Thread: RE: Need tips on reducing Word file size

What this post helpful? Share it with friends and colleagues:

Sponsored Ads