Re: Content management for Word documents?

Subject: Re: Content management for Word documents?
From: "Gary S. Callison" <huey -at- interaccess -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Fri, 25 Jul 2003 19:27:17 -0500 (CDT)

On Fri, 25 Jul 2003, Geoff-H -at- MTL -dot- FERIC -dot- CA ("Hart, Geoff") wrote:
> Lisa van Aswegen wonders: <<I am in the midst of a battle for
> conversion over to XML from Corel Draw - yes, yes I know what on earth
> was the person thinking when they created documentation in Corel
> Draw.>>
> It happens. One of my authors creates these massive spreadsheets with
> the docs embedded entirely in the spreadsheet.

Massive spreadsheets? Ha! Kids these days. Why, when I was younger, I'd
have killed for massive spreadsheets. I used to get hundreds of tiny
spreadsheets. I asked the person who gave me this "Why Excel?". They said
"Oh, I love it. If I had my way, we'd use Excel for everything".

This was on a conference call, so thankfully they didn't see me cringe.

The solution for me generally involved asprin or ibuprofen, the occasional
but more and more frequent gin & tonic, and then:
For each .XLS file
For each sheet in the .XLS file
Select All
Paste into a notepad window
Select All in the notepad window
Paste into Word (cell boundaries have become tabs at this point
and row boundaries become linefeeds)
If it makes more sense to keep some or all of the text in a table
For each chunk that it makes sense to keep tabular
Select it
Click the 'table' icon
clean up the formatting
done with that chunk
clean up the text, which often involves completely rearranging
the structure such that it flows in a comprehensible fashion
and similar topics are grouped together.
Done with that sheet
Done with that spreadsheet
and then usually another couple asprin or ibuprofen, washed down with
another gin & tonic.

If you find yourself working on a project such as this, I heartily
recommend buying your headache remedy of choice in bulk, and finding a
good discount liquor store or duty-free shop. Therapy may also be a good
option if you find yourself with the uncontrollable urge to get a tattoo
gun, tackle people in the hallways, and etch "I use spreadsheet software
as a word processor" on their foreheads. And, once you've explained this
to them, all of the other, wiser coworkers will generally understand and
leave you alone when they find you at your desk with the
thousand-yard-stare that the main character has at the end of the movie
Brazil. It can even become part of the new-employee orientation. "And,
over here, we have Huey, who- ...oh, never mind." "Sheesh, what's up with
HIM?" "He must have gotten new spreadsheets today. I'll explain later.
Let's move on down the hall..."

Happy Friday.



sourcing tool for FrameMaker that lets you easily publish your content
online. No macro language required!

Mercer University's online MS Program in Technical Communication Management:
Preparing leaders of tomorrow's technical communication organizations today.
See or write George Hayhoe at hayhoe_g -at- mercer -dot- edu -dot-

You are currently subscribed to techwr-l as:
archive -at- raycomm -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- raycomm -dot- com
Send administrative questions to ejray -at- raycomm -dot- com -dot- Visit for more resources and info.

Previous by Author: Bug tracking system
Next by Author: RE: Nielsen and PDFs
Previous by Thread: RE: Content management for Word documents?
Next by Thread: single sourcing in Intercom

What this post helpful? Share it with friends and colleagues:

Sponsored Ads