Re: Reviewing PDF documents (was Reviewing FrameMaker documents)

Subject: Re: Reviewing PDF documents (was Reviewing FrameMaker documents)
From: Frances Wirth <wirth -at- peoplepc -dot- com>
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 16 Jun 2004 14:34:29 -0400


on 6/14/2004 1:34 PM Cheryl Magadieu wrote:

We are also considering the Jaws PDF Editor:
The Jaws PDF Editor costs $35 for each user (we'd have about 20 users).
With Jaws, you can highlight, underline, or strike out existing text, and you
can add sticky-note-style comments. You can also do page-level manipulations
(add, delete, and reorder), and edit bookmarks.

I, too, struggled for a long time trying to find an effective way for clients to review documents. While everyone has Word, many of them don't know how to use the Review features, and I would have to hunt for comments buried in the text. Worse was that their edits would upset the pagination, and our references to "page xxx" wouldn't match. And if successive reviews were done = a headache!

The solution was to supply a pdf, where they couldn't mess with the original document. Problem was, they couldn't make comments in the ubiquitous Reader, and providing all occasional reviewers with a full version of Acrobat was not practical. Adobe at one time had a product called Business Tools, which was specifically designed for reviewing pdf files. However, they discontinued it several years ago, supposedly because all the functionality was included in the full version of Acrobat.

Then someone told me about Jaws PDF Editor. Bingo! No matter what your source program is, just make a pdf file with your regular full-version Acrobat (or clone). Your reviewer opens it in Jaws, and makes their comments. They can highlight, underline, or strikeout text, and add sticky note comments which are tagged with the reviewer's name. When you get the marked-up document back, you use your regular Acrobat to review the comments page-by-page, use the Comments pane, or print a summary of the comments, which identifies the page, content, and reviewer for each comment. It's a perfect solution, providing just enough functionality, and at an affordable price.

Jaws also makes a pdfCreator for $79, but I haven't used it.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Frances Wirth
whizID Instructional Design and eLearning
wirth -at- peoplepc -dot- com
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~



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