Tracking documents, files, and updates

Subject: Tracking documents, files, and updates
From: "Monforton, Margaret" <mmmonfor -at- bf -dot- umich -dot- edu>
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 4 May 2005 15:12:17 -0400

I work in a team that provides technical training and documentation to
an administrative and IT division. Our group manages the Intranet for
our division, internal learning initiatives, and procedures and

All in all, we have hundreds of deliverables (documents, Web pages,
course modules etc.) and many of those deliverables have graphics and
other types of files associated with them. We primarily want to replace
the myriad spreadsheets that currently track different types of
deliverables AND we want to be able to create reports to predict and
summarize our work activities.

Over the past few months, I've been trying to find a tool that would
fulfill this need. I've searched using the terms "content management"
and "document tracking." I'm not sure these tools are what we need,
though, because we don't need to a tool to house our content, and we may
or may not want to use a check-in/check-out system. Rather than find a
pre-existing tool, we're planning to develop a database to track our
deliverables, their standard update cycles, and work the development and
update work that we do on them. Before we do, I'd like to find out if
there ARE existing tools and I'm just not finding them.

Has anyone been in this situation? How do you keep track of all your
deliverables and the associated files? Am I looking for "document
tracking" software, or is it something else?

Any thoughts would be greatly appreciated.

Margie Monforton
UM - MAIS EAS Service Delivery
(734) 647-9840
mmmonfor -at- umich -dot- edu


Accelerate the document lifecycle with full online discussions and unique feedback-management capabilities. Unlimited, efficient reviews for Word
and FrameMaker authors. Live, online demo:

You are currently subscribed to techwr-l as:
archiver -at- techwr-l -dot- com
To unsubscribe send a blank email to leave-techwr-l-obscured -at- lists -dot- techwr-l -dot- com
Send administrative questions to lisa -at- techwr-l -dot- com -dot- Visit for more resources and info.

Previous by Author: RE: Help vision
Next by Author: RE: A newbie question relevant to recent discussions on the divide between engineers and writers
Previous by Thread: Re: Is it only me...
Next by Thread: RE: Tracking documents, files, and updates

What this post helpful? Share it with friends and colleagues:

Sponsored Ads