Re: Indexing a 212-page tech document using WORD '03?

Subject: Re: Indexing a 212-page tech document using WORD '03?
From: dmbrown -at- brown-inc -dot- com
To: "TECHWR-L" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Mon, 22 Aug 2005 11:56:39 -0700

> First, enter all new words alphabetically in a file...

That's WAY more complicated than I've ever done in any of the many manuals I've indexed in Word, over the years...and I almost NEVER use the "add index entry" UI.

I go through a document, front to back, adding index entries as I go (press Ctrl+F9; type XE, a quotation mark, the index entry, another quotation mark.) If I know I'll have a lot of entries with a common heading, I might type it once, put it on the clipboard, and pasted it everywhere I need it, appending the approprate subheadings as I go.

The consistency comes from remembering what I've already done.*

At any point along the way, but certainly when I finish the first pass, I compile the index. Then my process looks a lot like what Geoff described in his second paragraph.

The only difference might be that I'll rebuild the index many times after the first pass, refining until I have it just the way I want. It's so quick and easy to compile the index that there's no reason to woryy about getting everything just right on any particular pass.


* I believe I'd lose more time than I'd save using the separate-file
method Geoff described in his first paragraph. Perhaps his method
would be better than mine for someone newer to indexing.

I find Geoff's recommendations to be consistenly excellent, so I
assume there's an audience for this one, too...just not me, in this
case! :)


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Indexing a 212 page tech document using WORD '03: From: Lucero, Peggy
Indexing a 212 page tech document using WORD '03?: From: Geoff Hart

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