RE: Document Control Systems

Subject: RE: Document Control Systems
From: "Perkins, Kathy" <KPerkins -at- stinsonmoheck -dot- com>
To: "Clare Turner" <cturner -at- redflex -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 14 Dec 2005 11:24:29 -0600

Mailsite is the program I would suggest for your "cadillac" solution. It is a secure document and e-mail management system. It integrates well with Microsoft XP and 2003.

You are able to set the parameters for each document on the mailsite server dependent on the user. It keeps track of versions. Definitely user-friendly and searchable.

We have turned off the local save function, except for folks in IT, so people are forced to save their documents on the server.

Hope this helps.

-----Original Message-----
From: techwr-l-bounces+kperkins=stinsonmoheck -dot- com -at- lists -dot- techwr-l -dot- com [mailto:techwr-l-bounces+kperkins=stinsonmoheck -dot- com -at- lists -dot- techwr-l -dot- com] On Behalf Of Clare Turner
Sent: Wednesday, December 14, 2005 10:58 AM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: FW: Document Control Systems

I have been tasked to select 5 "document control systems" and make a recommendation to our management team for a company-wide "solution". The ONLY criteria I've been given are: "We want to have an application, preferably web based, that allows all employees to have read-only access to ALL technical and user documentation based on user access. We want it catalogued and searchable in a user-friendly way so folks can easily find documentation. We want it to have good version control tracking and good controls on who has write access to each document. The issues keep coming up that we have multiple copies of documents spread all over the network and nobody knows where to find anything."

At this time, everyone keeps whatever they want (or create) on whatever portion of whatever server on our "LAN" that they have access to (or on their own desktop). We DO NOT have a formal intranet (this is another subject and one I've been harping about since I started, to no avail). I have not been given a price range - only that I should select "2 cheap, 2 middle and one cadillac". We are a Windows server and XP shop (tho' I think there are Linix servers, too - not my area). Most files created are in one of the MS Office applications, with the exception of construction diagrams created in a CAD program (no, I don't know which one).

Finally, because much of our data can be considered evidence in court proceedings, a hosted solution is not an option. This needs to be in-house.

Any suggestions/help/direction would be *greatly* appreciated!



Clare Turner, Technical Writer
Redflex Traffic Systems, Inc.
15020 N. 74th St.
Scottsdale, AZ 85260
480.607.3583

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project-based workflow. Try it today! http://www.webworks.com/techwr-l

Doc-To-Help 2005 now has RoboHelp Converter and HTML Source: Author
content and configure Help in MS Word or any HTML editor. No
proprietary editor! *August release. http://www.componentone.com/TECHWRL/DocToHelp2005

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