RE: Document Control Systems
From: "Joel Amoussou" <joel -at- efasoft -dot- com>
To: "'Pamela Sarantos'" <Pamela -dot- Sarantos -at- bigbandnet -dot- com>,"'Clare Turner'" <cturner -at- redflex -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Subject: RE: Document Control Systems
Date: Wed, 14 Dec 2005 17:45:15 -0500
Single sourcing usually refers to the use of XML and related technologies to
manage content. In the case of book publishing, you will create and edit the
books using an XML vocabulary like DocBook. XML cleanly separates content
from formatting. Once in XML format (the single source), you can transform
the books in a variety of output formats such as web, print, and wireless.
The transformation is performed with XSLT (eXtensible Stylesheet Language
A CMS that supports single sourcing should provide a validating XML editor
and an XSLT/XSL FO publishing engine for transforming the XML documents into
the desired output formats (HTML, PDF, WML, etc.). In addition to standard
features like versioning, workflow and check-in/out, a CMS should also have
an XML repository for storing and querying the XML content.
From: techwr-l-bounces+joel=efasoft -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+joel=efasoft -dot- com -at- lists -dot- techwr-l -dot- com] On Behalf Of
Sent: Wednesday, December 14, 2005 12:14 PM
To: Clare Turner; techwr-l -at- lists -dot- techwr-l -dot- com
Subject: RE: Document Control Systems
Hi, good question, and I believe it relates to a question I was ready to
I believe my question is relevant to Clare's question regarding document
We are currently looking into content management systems, which I believe is
what Clare may be referring to.
I'm trying to understand the relationship between a content management
system (CMS) and book publishing and single sourcing.
For example, does the CMS dictate what publishing software and other tools
you use for book publication and single sourcing?
From: techwr-l-bounces+pamela -dot- sarantos=bigbandnet -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+pamela -dot- sarantos=bigbandnet -dot- com -at- lists -dot- techwr-l -dot- com]
On Behalf Of Clare Turner
Sent: Wednesday, December 14, 2005 11:58 AM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: FW: Document Control Systems
I have been tasked to select 5 "document control systems" and make a
recommendation to our management team for a company-wide "solution". The
ONLY criteria I've been given are: "We want to have an application,
preferably web based, that allows all employees to have read-only access to
ALL technical and user documentation based on user access. We want it
catalogued and searchable in a user-friendly way so folks can easily find
documentation. We want it to have good version control tracking and good
controls on who has write access to each document. The issues keep coming
up that we have multiple copies of documents spread all over the network and
nobody knows where to find anything."
At this time, everyone keeps whatever they want (or create) on whatever
portion of whatever server on our "LAN" that they have access to (or on
their own desktop). We DO NOT have a formal intranet (this is another
subject and one I've been harping about since I started, to no avail). I
have not been given a price range - only that I should select "2 cheap, 2
middle and one cadillac". We are a Windows server and XP shop (tho' I think
there are Linix servers, too - not my area). Most files created are in
one of the MS Office applications, with the exception of construction
diagrams created in a CAD program (no, I don't know which one).
Finally, because much of our data can be considered evidence in court
proceedings, a hosted solution is not an option. This needs to be in-house.
Any suggestions/help/direction would be *greatly* appreciated!
Clare Turner, Technical Writer
Redflex Traffic Systems, Inc.
15020 N. 74th St.
Scottsdale, AZ 85260
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RE: Document Control Systems: From: Joel Amoussou
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