Controlling Document Sizes?

[Geoff Hart <ghart -at- videotron -dot- ca>]

Melissa Nelson wondered: <<OK, I am not quite sure what my boss is 
talking about so I am going to ask this in a very general term, in 
hopes that I can figure it out through your various answers.>>

Actually, you really (really!) need to find out what your boss is 
asking about. We can speculate endlessly about the source of the 
problem without coming close to a solution. For example, I'd give you 
even odds that the ever-popular "adding more text at the end of the 
file" problem might be at work here. <g>

<<My manager asked me if I know how to control the size of Word and 
PowerPoint documents as he say his documents keep getting bigger in 
terms of file size. He does not want them to contain less content or 
illustrations, just to be smaller file sizes. Does anyone have any 
helpful hints on how to do this?>>

In both programs, make sure he's not using "Fast Saves" 
(Options-->Preferences-->Save tab). That's a recipe for file bloat and 
disaster. Ditto for the Versioning feature (under the File menu). 
Similarly, it's easy to bloat both programs by embedding objects such 
as spreadsheets or by importing full-resolution graphics. See the 
problem? Could be a million things.

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Geoff Hart   ghart -at- videotron -dot- ca
(try geoffhart -at- mac -dot- com if you don't get a reply)
www.geoff-hart.com
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