Re: Graphics don't display in Word (longish)

Subject: Re: Graphics don't display in Word (longish)
From: Susan W. Gallagher <sgallagher5 -at- cox -dot- net>
To: "Norcross, Amanda" <Amanda -dot- Norcross -at- kla-tencor -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 19 Apr 2006 19:13:11 -0400

How you're getting the pix into your Word doc may be part
of the problem. Are you pasting, embedding, or linking? That means, do you just copy the graphic to the clipboard
and just paste it in (easiest, but not the most stable method),
do you do Insert > Graphic > From File and then select the
file and say OK, or do you do the Insert > File bit and change
the method to Link before you click OK?

I suspect that you're pasting, which means that Word alone
is responsible for managing the graphic and if you don't
have enough memory or enough file handles, you'll run into
just that sort of trouble.

Try this... Save your graphics to a file -- if they're
screengrabs, use any bitmap format (bmp, gif, jpg, png) --
if they're vector, your best bet is wmf or emf. In your
Word doc, go to where the picture should appear and select
Import > Picture > From File, select the file, select Link
from the drop-down list in the lower right corner of the
db, and click OK.

Note that if you do this, both you and your teammate need to
have graphics stored in the same relative path on the two
machines. And if you need to distribute the doc, go to
Edit > Links and break the links to the external graphic

-Sue Gallagher

> From: "Norcross, Amanda" <Amanda -dot- Norcross -at- kla-tencor -dot- com>
> Hello to all. A fellow tech writer and I are about to pull our hair out...because of a graphics problem in Word.

> The problem is that the screenshots display intermittently. When I first
> insert a screenshot, it usually displays. If I do something to change
> the state of my screen (such as opening a second Word document, opening
> Word help, switching between Normal and Print Layout view, switching to
> another application), the screenshot no longer displays. If I then click
> in the area where I inserted the screenshot, a box displays so that I
> know Word knows there is something there but the box is empty. This
> display issue happens no matter how I insert or paste the graphic. On my
> computer, I can usually make the screenshot display consistently by
> saving the file, closing it, and reopening it. But this does not help on
> the other tech writer's computer - the screenshot does not display
> consistently on her computer, no matter what we try.
> We are both running Word 2003 on XP.
> Solutions we have tried include: installing SP2 for Office 2003,
> selecting/clearing one-by-one all drawing and image check boxes in the
> Tools -> Options window, and experimenting with Paste Special.


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