Re: Colons and Cross References

Subject: Re: Colons and Cross References
From: "Shannon Wade" <swade -at- daktronics -dot- com>
To: <edgar -dot- b -dot- dsouza -at- gmail -dot- com>,<techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 08 Dec 2006 08:32:47 -0600

I don't highlight any text to insert my cross reference. Basically, what
I do is place my cursor where I would like the cross reference, go to
"Insert", choose the "cross reference" option. This brings up another
menu in a separate window. When I am referencing an entire section the
reference type is "Numbered Item" and the best option we've found for
"Insert reference to" is to use "Paragraph number". This inserts the
Section number with a colon following it. I delete the colon, save, and
go to print. However, when I print, the hyperlink reverts back to its
original state and prints the colon as well. The strangest part is that
this problem seems to be document dependent. It doesn't happen in every
document. But when it does happen in a document, it happens in all
references to a whole section. We have our "Heading 1" style set up to
read "Section 1: Whatever the title of the section is". We have tried
removing the colon from the style. This does not work. I'll happily send
a sample of our problem to anyone off list.



>>> Edgar D' Souza 12/8/2006 12:30 AM >>>
On 12/7/06, Shannon Wade <swade -at- daktronics -dot- com> wrote:
> I posted this yesterday:
> I am using Microsoft Word 2000 (we are switching over to 2003 soon,
> not soon enough) and I am having a problem inserting a cross
> into my document. Our manuals are divided up into sections and
> sub-sections. What I would like to do is insert a cross reference for
> entire section as a hyperlink so that a person reading an electronic
> copy of the document can click and be taken to that section of the
> document. When I insert the cross reference, there is always a colon
> included. I can delete the colon and save the document without
> However, once I click to print, the hyperlinks revert to their
> state. Can anyone offer any help?
> Thanks to all who have offered their advice. Unfortunately, none of
> has worked yet. Keep the ideas coming!!

Could you please post:
a) A snippet of the target area (preferably, the text which you
highlighted before inserting the bookmark), for a single
cross-reference which is giving you the problem you describe above.
b) A brief procedure - the steps you follow to create your
cross-reference/hyperlink. More detail is better - tell us the menu
options you use, what dialog you see and what options you choose on
that dialog.

If we can reproduce your problem, we are that much closer to trying to
solve it :-)


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