RE: Tool to clean up MS Word (2003)

Subject: RE: Tool to clean up MS Word (2003)
From: "Zagorac, Mladen" <Mladen -dot- Zagorac -at- lionbridge -dot- com>
To: "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Tue, 15 Apr 2008 02:09:11 -0400

I don't think what Sylvia meant was cleaning up Word-generated HTML, but rather unused styles.

Sylvia, I haven't tried it out myself, but you might want to follow this procedure http://support.microsoft.com/default.aspx?scid=kb;en-us;193536. One would expect it to work since it comes straight from the horse's mouth.

Mladen
________________________________
Mladen Zagorac
Technical writer
________________________________________
From: techwr-l-bounces+mladen -dot- zagorac=lionbridge -dot- com -at- lists -dot- techwr-l -dot- com [techwr-l-bounces+mladen -dot- zagorac=lionbridge -dot- com -at- lists -dot- techwr-l -dot- com] On Behalf Of Sandy Harris [sandyinchina -at- gmail -dot- com]
Sent: Monday, April 14, 2008 4:26 PM
To: TECHWR-L
Subject: Re: Tool to clean up MS Word (2003)

SB <sylvia -dot- braunstein -at- gmail -dot- com> wrote:

> Is there a tool out there that allows you to clean up MS Word?
>
> We are trying to apply a template but many styles are redundant and I
> am wondering if there is a tool that can identify the styles that have
> different names but the same formatting.
>
> In short, I am wondering how we can have clean documents without
> having to paste everything as text and reformatting everything from
> scratch. Is this possible?

If you use Word's save-as HTML, then apply one of more of:

HTML Tidy, which cleans up bad HTML:
http://www.w3.org/People/Raggett/tidy/
http://tidy.sourceforge.net/

The Amaya browser/editor, which has a built-in HTML validator:
http://www.w3.org/Amaya/

The demoroniser, a program from Fermilabs specifically for
fixing Microsoft HTML's gratuitous standards violations:
http://www.fourmilab.ch/webtools/demoroniser/

That should get you to clean HTML.

But HTML is all ASCII text, so (with or without the cleanups
suggested above) you should be able to open it in any text
editor and use search-and-replace to your heart's content.
That should let you fix any tagging oddities.

Then read it back into Word and apply more tags as needed.

--
Sandy Harris,
Nanjing, China
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Create HTML or Microsoft Word content and convert to Help file formats or
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True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
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Microsoft Office, team authoring, plus more.
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True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity! http://www.helpandmanual.com

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Follow-Ups:

References:
Tool to clean up MS Word (2003): From: SB
Re: Tool to clean up MS Word (2003): From: Sandy Harris

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