Re: Massive Word Doc changes - What would you do?

Subject: Re: Massive Word Doc changes - What would you do?
From: Keith Hood <klhra -at- yahoo -dot- com>
To: Emoto <emoto1 -at- gmail -dot- com>, techwr-l -at- lists -dot- techwr-l -dot- com
Date: Tue, 27 May 2008 13:50:43 -0700 (PDT)

A free solution would be to study VBA and write a
macro string that would make the changes for you.

I've never used MegaReplacer. That being said, I fear
it will probably be a longer and more painful process
than you'd like, even with that application. Before
you start doing replacements, you need to check a
bunch of those documents and make sure you know
EXACTLY what search strings to use. Otherwise you
could wind up making bad substitutions and never know
it.

If you run a global replacement using a search string
that is part of common words, you could replace what
you want but also wind up with misspellings of other
words. It would be better to go through a longer
process at first and try to ensure everything goes
right, than to find out there are bad substitutions
when a user calls and complains that the docs are
miswritten.



--- Emoto <emoto1 -at- gmail -dot- com> wrote:

> Massive Word Doc changes - What would you do?
>
>
--------------------------------------------------------------------------------
>
> Besides quit or kill myself.
>
> I have several hundred Word docs that need certain
> text strings
> replaced. They also need a graphic on the front page
> and in the
> footers replaced.
>
> My predecessor used lots of section breaks in the
> docs (for no good
> reason) so I cannot just change one footer to fix
> everything. I can
> sub out all section breaks, then paste in a footer
> with what I need,
> but I have to be in the file to do it, as far as I
> know.
>
> Anyone have a good multi-file find and replace that
> can be used on
> everything at once?
>
> I have a good one for text in HTML (RoboHelp), so I
> could use the Word
> batch converter to turn all of my Word docs into
> HTML and use that for
> the text strings, but the graphics in the footers
> and the front page
> baffle me, as far as doing something about them
> externally.
>
> Any thoughts appreciated.
>
> Thanks,
>
> Bob
>
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include support for Windows Vista & 2007
Microsoft Office, team authoring, plus more.
http://www.DocToHelp.com/TechwrlList

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity! http://www.helpandmanual.com

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References:
Massive Word Doc changes - What would you do?: From: Emoto

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