RE: You VS One

Subject: RE: You VS One
From: "Downing, David" <DavidDowning -at- Users -dot- com>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 5 Jun 2008 12:09:32 -0400

I would say that in technical writing, "You" is preferable, because it
sounds more natural and less stodgy. "One" sounds like you're putting on
airs, although it once was the standard for formal, academic wiring.

Actually, IU was directly involved with a related situation when I
co-authored a textbook with my mother, who had written the previous
editions on her own. It was a book on cataloging, and her previous
editions used phrases like, "The beginning cataloger will notice ..." or
"The beginning cataloger should be aware that ... " The first thing I
did was to go through and replace every instance of "The beginning
cataloger" with "You."

(She was mildly annoyed at me for doing this, but even MORE annoyed when
the reviews started appearing that talked about how very readable the
book's style was.)
The information contained in this message and or attachments is
intended only for the person or entity to which it is addressed
and may contain confidential and/or privileged material. Any
review, retransmission, dissemination or other use of, or taking
of any action in reliance upon, this information by persons or
entities other than the intended recipient is prohibited. If you've
received this in error, please contact the sender and delete the
material from any system and destroy any copies.
This email message has been scanned for Viruses and Content and cleared by NetIQ MailMarshal

Create HTML or Microsoft Word content and convert to Help file formats or
printed documentation. Features include support for Windows Vista & 2007
Microsoft Office, team authoring, plus more.

True single source, conditional content, PDF export, modular help.
Help & Manual is the most powerful authoring tool for technical
documentation. Boost your productivity!

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Previous by Author: RE: "always read and follow the instructions"
Next by Author: RE: Use of "Please" and the Like in Documentation
Previous by Thread: RE: Frame 8 & fonts - question
Next by Thread: Display, Displays, or Appears

What this post helpful? Share it with friends and colleagues:

Sponsored Ads