Re: telecommuting - advice needed

Subject: Re: telecommuting - advice needed
From: Keith Hood <klhra -at- yahoo -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com, ActionA -at- aol -dot- com
Date: Thu, 23 Apr 2009 13:50:31 -0700 (PDT)

I don't know if anyone has yet covered the fact that it can be hard to ensure everyone has the same documents/files available. You need some kind of system like Sharepoint to ensure that files which may be modified by more than one contributor are properly controlled.

If you want an alternative to Sharepoint, check out a system called Dropbox. You can set up a Web storage area and invite other users to access it. You have to install software that automatically synchs your local PC's drobox folder with the web storage. If a file stored in this system has been modified by anyone, the software automatically updates your local copy the next time you go on the web. It includes version control so you can view earlier versions and roll back changes if you want.

You can pay various fees for enhanced capabilities, but the initial version is free and provides (if I remember correctly) 10GB of storage space.

The company's URL is www.getdropbox.com.


--- On Thu, 4/23/09, ActionA -at- aol -dot- com <ActionA -at- aol -dot- com> wrote:

From: ActionA -at- aol -dot- com <ActionA -at- aol -dot- com>
Subject: Re: telecommuting - advice needed
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Thursday, April 23, 2009, 3:00 PM


Also, our whole company uses Skype and GoToMeeting for meetings.

We use a VPN to access the company's server.

Nancy Adams

In a message dated 4/23/2009 2:50:21 P.M. Eastern Daylight Time, 
quills -at- airmail -dot- net writes:

Make  certain to get a phone with speaker capabilities. You will need
find it  invaluable.

You are going to spend a lot of time in phone conferences.  Get the email
addresses, phone numbers (as though you need to be told  that). Find out
if they use an IM system, and get on it. Establish your  presence there
and use it.

Check to see if they use an online  conferencing system and make sure you
know how to use it.

For the  Philippine connection, if you have problems understanding what
they say,  and you may not have any problem with accents, repeat and
summarize either  in an email or before you end a phone conference.

Find out when your  teams are most likely to be available and when they
will expect you to be  there. The time zones are going to drive you
around the bend so ensure you  have a couple of clocks (either physical
or on the computer) to monitor  the different times zones.

Become obsessive with schedules and calendar  events. Make certain all
teams understand when a deadline expires, is it  at the end of a day, or
at the beginning of a day.

For clarity on  things, insist on emails for specifics. It helps to clear
up  misunderstandings.

Scott

Lev Abramov wrote:
> dear list  -
> After having been a nine-to-fiver for the past three years and a  recent
> lay-off, I have just been offered a three-month work-from-home  contract
> (with a chance of becoming permanent). Decent pay and  benefits. I will be
> collaborating with two teams in two totally  different time zones (the
> Philippines and the US). Set hours (8 + 2  with a two-hour break in
> between).
>
> Not that I have  never worked from home - but I have never worked as part
of
> a  geographically distributed team. Apart from the cross-cultural
>  communication problems (and I could use a lot of advice in this
>  department!), what should I take into account? How should I brace myself
for
> this new experience? Any and all suggestions and advice will be  accepted
> with gratitude.
>
> Best -
>
>  Lev
>
>   

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