RE: A Word autonumbering/PDF problem

Subject: RE: A Word autonumbering/PDF problem
From: "Dan Goldstein" <DGoldstein -at- riverainmedical -dot- com>
To: <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 18 Mar 2010 16:50:52 -0400

First, try the following in Word:

* Use the Style Area in Outline or Normal view to confirm that the
header styles are being used consistently.
* Use CTRL+Q to confirm that none of the headers were manually
formatted.

If the answers are "Yes" and "Yes," then:

* Remove autonumbering from the Word header style definitions (but keep
the same style names). Use the AutoNumLgl field to apply heading
numbering.


> -----Original Message-----
> From: Traci Pearson
> Sent: Thursday, March 18, 2010 2:46 PM
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Cc: Katja Stokley
> Subject: A Word autonumbering/PDF problem
>
> Hi all,
> A friend of mine has a problem when converting Word documents
> to PDFs. Everything used to work smoothly, but now some of
> the PDF bookmarks don't contain the autonumbering (just the
> heading text).
>
> If anyone can help her, she'd really appreciate it!
>
> Here's what she wrote:
>
> The Word documents have autonumbered headings (using the
> appropriate headline styles).
>
> Before:
> All documents were converted to PDF, with Preferences set to
> turn Word heading levels 1-9 into PDF bookmarks. Bookmarks
> looked like "2.1 Heading Text", and "3.1.4 Heading Text", as expected.
>
> Now:
> All documents are converted to PDF, with Preferences set to
> turn Word heading levels 1-9 into PDF bookmarks. Most of the
> document bookmarks are fine, just as they were before. For
> several of the documents, the bookmarks now omit the number,
> and just say "Heading Text". The bookmarks are still at the
> correct levels (i.e., a level 3 Word heading becomes a level 3
> PDF bookmark). The document author did not change the heading
> styles in Word. The numbers still appear in the text of the
> PDF document, just not in the bookmarks. The problem is on a
> per-document basis
> - either all the bookmarks in a given document are fine, or
> all of them are missing the numbers.
>


This message contains confidential information intended only for the use of the addressee(s). If you are not the addressee, or the person responsible for delivering it to the addressee, you are hereby notified that reading, disseminating, distributing, copying, electronic storing or the taking of any action in reliance on the contents of this message is strictly prohibited. If you have received this message by mistake, please notify us, by replying to the sender, and delete the original message immediately thereafter. Thank you.

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
produce desktop, Web, or print deliverables. Just write (or import)
and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com

Explore CAREER options and paths related to Technical Writing,
learn to create SOFTWARE REQUIREMENTS documents, and
get tips on FUNCTIONAL SPECIFICATION best practices. Free at:
http://www.ModernAnalyst.com

---
You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/ for more resources and info.

Please move off-topic discussions to the Chat list, at:
http://lists.techwr-l.com/mailman/listinfo/techwr-l-chat


References:
A Word autonumbering/PDF problem: From: Traci Pearson

Previous by Author: RE: Senior vs. principal writer
Next by Author: RE: A Word autonumbering/PDF problem
Previous by Thread: Re: A Word autonumbering/PDF problem
Next by Thread: Re: A Word autonumbering/PDF problem


What this post helpful? Share it with friends and colleagues:

Sponsored Ads


Sponsored Ads