A Word autonumbering/PDF problem

Subject: A Word autonumbering/PDF problem
From: Traci Pearson <Traci -at- PearsonTechComm -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Thu, 18 Mar 2010 12:46:25 -0600

Hi all,
A friend of mine has a problem when converting
Word documents to PDFs. Everything used to work
smoothly, but now some of the PDF bookmarks don't
contain the autonumbering (just the heading text).

If anyone can help her, she'd really appreciate it!

Here's what she wrote:

The Word documents have autonumbered headings
(using the appropriate headline styles).

All documents were converted to PDF, with
Preferences set to turn Word heading levels 1-9
into PDF bookmarks. Bookmarks looked like "2.1
Heading Text", and "3.1.4 Heading Text", as expected.

All documents are converted to PDF, with
Preferences set to turn Word heading levels 1-9
into PDF bookmarks. Most of the document
bookmarks are fine, just as they were before. For
several of the documents, the bookmarks now omit
the number, and just say "Heading Text". The
bookmarks are still at the correct levels (ie, a
level 3 Word heading becomes a level 3 PDF
bookmark). The document author did not change the
heading styles in Word. The numbers still appear
in the text of the PDF document, just not in the
bookmarks. The problem is on a per-document basis
- either all the bookmarks in a given document
are fine, or all of them are missing the numbers.

Traci Pearson
Pearson Technical Communication
Writing, Editing, Information Design ? Printed and Electronic
<mailto:traci -at- pearsontechcomm -dot- com>Traci -at- PearsonTechComm -dot- com
Web: <http://www.pearsontechcomm.com/>www.PearsonTechComm.com
Visit me on:
(303) 410-9101

Use Doc-To-Help's XML-based editor, Microsoft Word, or HTML and
produce desktop, Web, or print deliverables. Just write (or import)
and Doc-To-Help does the rest. Free trial: http://www.doctohelp.com

Explore CAREER options and paths related to Technical Writing,
learn to create SOFTWARE REQUIREMENTS documents, and
get tips on FUNCTIONAL SPECIFICATION best practices. Free at:

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/ for more resources and info.

Please move off-topic discussions to the Chat list, at:


Previous by Author: Re: What do you call something?
Next by Author: TOC Issue with MS Word 2003
Previous by Thread: RE: Survey sez: your favorite local-drive search tool
Next by Thread: RE: A Word autonumbering/PDF problem

What this post helpful? Share it with friends and colleagues:

Sponsored Ads