RE: People with disabilities - document access compliance

Subject: RE: People with disabilities - document access compliance
From: "Robart, Kay" <Kay -dot- Robart -at- tea -dot- state -dot- tx -dot- us>
To: "David Tinsley" <dtinsley -at- ndigital -dot- com>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 7 Jul 2011 12:58:36 -0500

Yes, they are generic and you have to translate them into your own work.
However, if you want to get into more depth, there is an organization
called the World Wide Web Consortium that has more detailed standards.
They translate their guidelines into specific recommendations that are
related more to development, but it's easier to figure out what to do
from that sometimes than from the guidelines themselves. You may be able
to look at the Canadian law and translate it directly into the W3
guidelines.

Here is a link to one of their sites. I found that I got more specific
information from them, even if not all of it was required for Section
508

http://www.w3.org/WAI/

I have also been casting about trying to find a PowerPoint I made for an
STC meeting several years ago. It might be a little out of date, but it
would be a start. However, I haven't found it so far.

Oh, I found it. I'll attach it in a message following. I don't know what
would happen if I distributed it to the whole list.

All, if you want a copy, let me know. Again, it is a few years out of
date, but it goes farther than just Section 508.

Kay

From: David Tinsley [mailto:dtinsley -at- ndigital -dot- com]
Sent: Thursday, July 07, 2011 12:35 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com; Robart, Kay
Subject: RE: People with disabilities - document access compliance



Kay,



Thank you for your detailed reply. I am on day one of my journey through
this legislation and figured my first port of call would be the
collective experience of this group, just to give me a flavour of what I
might need to look for, what issues I should consider etc. So far I have
discovered nothing but generic guidelines and certainly nothing as
specific as you mention; maybe a deeper search will reveal specifics.



Regards,



David



I'm not familiar with the Canadian legislation, but I am required to
comply with Section 508 of the U.S. Code. The first thing I did was to
look up the law. It was pretty clear about what was required, and I just
had to translate that into what it would mean for my deliverables. So
first, I recommend research.

For Section 508, for Help and PDFs, it means tagging all of my images
and links with a description (or using an empty tag for purely
ornamental images). For Help I have to change the tagging of the headers
for tables from <td> to <th> and use the <caption> tag. And I have to
generate using the Section 508 option (which makes the TOC, index, and
search look really awful). There is extra work I have to do to my PDFs
after it is generated: select the language if it isn't selected already
and make sure the tab order is correct (Use Document Structure under
Properties). If you use Word to create your originals for conversion to
PDF, your tables are already marked correctly and you just have to add
the tags to your images and links.

For any medium, if you use an image of a table instead of creating the
table in the media, you have to describe the contents of the table
completely either in the text or in a tag underlying the document. Hint:
create the table.

We check the PDFs by running the accessibility reports (FYI, they will
have errors if you use FrameMaker because it thinks you have comments
even if you don't. This worked correctly for awhile and then got broken
again. I think it is interpreting the headers and footers incorrectly).

These are the kinds of things I have to do to observe Section 508. There
may be more to meet your Canadian laws. Once you fix your existing
documents, I find it doesn't take much time to do it as I go forward.

Kay

-----Original Message-----
From: techwr-l-bounces+kay -dot- robart=tea -dot- state -dot- tx -dot- us -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+kay -dot- robart=tea -dot- state -dot- tx -dot- us -at- lists -dot- techwr-l -dot- com]
On Behalf Of David Tinsley
Sent: Thursday, July 07, 2011 10:45 AM
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: People with disabilities - document access compliance


Greetings fellow writers,
I have been tasked with investigating what I need to do to ensure our
technical documentation complies with the Accessibility for People with
Disabilities Act (specifically in Ontario).
Does anyone have any experience with this sort of legislation? How much
effort do you have to put in to ensure compliance? I work in a high tech
field with some very long complicated documents that would be time
consuming, as well as expensive, to reproduce in other formats.
The only thing I do at the moment is take into account the use of colour
and colour blindness issues.
Any experiences, thoughts or ideas would be most welcome.
Regards,
David
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create and publish documentation through multiple channels with
Doc-To-Help.
Choose your authoring formats and get any output you may need. Try
Doc-To-Help, now with MS SharePoint integration, free for 30-days.
http://www.doctohelp.com

---
You are currently subscribed to TECHWR-L as kay -dot- robart -at- tea -dot- state -dot- tx -dot- us -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit
http://lists.techwr-l.com/mailman/options/techwr-l/kay.robart%40tea.stat
e.tx.us


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/ for more resources and info.

Please move off-topic discussions to the Chat list, at:
http://lists.techwr-l.com/mailman/listinfo/techwr-l-chat



^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

Create and publish documentation through multiple channels with Doc-To-Help.
Choose your authoring formats and get any output you may need. Try
Doc-To-Help, now with MS SharePoint integration, free for 30-days.
http://www.doctohelp.com

---
You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit http://lists.techwr-l.com/mailman/options/techwr-l/archive%40web.techwr-l.com


To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit
http://www.techwr-l.com/ for more resources and info.

Please move off-topic discussions to the Chat list, at:
http://lists.techwr-l.com/mailman/listinfo/techwr-l-chat


References:
People with disabilities - document access compliance: From: David Tinsley
RE: People with disabilities - document access compliance: From: Robart, Kay
RE: People with disabilities - document access compliance: From: David Tinsley

Previous by Author: RE: People with disabilities - document access compliance
Next by Author: RE: People with disabilities - document access compliance
Previous by Thread: RE: People with disabilities - document access compliance
Next by Thread: RE: People with disabilities - document access compliance


What this post helpful? Share it with friends and colleagues:

Sponsored Ads


Sponsored Ads