Re: How to archive an Exchange/Outlook e-mail list that you don't own?

Subject: Re: How to archive an Exchange/Outlook e-mail list that you don't own?
From: Lauren <lauren -at- writeco -dot- net>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Fri, 31 Aug 2012 09:19:40 -0700

On 8/31/2012 7:37 AM, McLauchlan, Kevin wrote:

Is there a way for a mere user (a list member) of a corporate
Exchange/Outlook system to automatically save list mail to a
location where (say) a small web server could make
that mail available as a searchable/browsable archive for
intranet users?

Have the email go to a designated archive email address and make that email available to everyone.

Ideally, the mail would be saved as text files with the unnecessary
bulk of the headers stripped off. I'm not sure what we'd do with
the odd file attached to a message.

I wouldn't do that. Email is saved in an email folder that can be copied, archived, moved, opened on another system, etc.

Does anybody else do this?

I archive my email.

We cannot and may not create, or have-created-for-us, any list
members that are not actual humans. That is, we can't set up a
nice little web server, and give it a corporate Outlook/Exchange
account so it could be a receiving member of the mailing list.
And corporate IT policy forbids IS/IT dept. from doing it for us.

How sucky. Set up a mail only account somewhere, like gmail, if your corporate rules will permit, and define an email rule to forward all email from the list to that account. My guess, is that security will not permit this.

So, designate a person to be the list custodian and archive all email from the list in its own archive folder stored in a publicly accessible location. Outlook used to create separate folders for archives and it should still do something along those lines. Make the archive folder accessible as read only to the public and let other users connect to it, either through some access in Outlook, like an assistant's access, or as an importable mail folder.

Lauren





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References:
How to archive an Exchange/Outlook e-mail list that you don't own?: From: McLauchlan, Kevin

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