RE: His/Her v. Their

Subject: RE: His/Her v. Their
From: Fred Ridder <docudoc -at- hotmail -dot- com>
To: <becca -at- di -dot- org>, <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 26 Oct 2012 12:06:23 -0400

Becca wrote:

> In this situation, we have a number of diferent actors. Each step may refer to a different actor. The author of the document wrote things like
> "The SME should print his/her name and sign it on the Signature line"
> The next step then says what the next actor should be doing with the form.

"The form must have the SME's name printed on it and the SME must sign it on the Signature line."

My reasoning here is that the SME is presumably not the only person capable of printing the SME's name on the form. Only the signature part of the procedure needs to be performed specifically by the SME. Passive voice is perfectly appropriate and very useful when a specific actor is not required in a procedure.

-Fred Ridder
Writer Tip: You have more time to author content with Doc-To-Help, because your project can be up and running in 3 steps.

See the &#8220;Getting Started with Doc-To-Help&#8221; blog post.

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @


His/Her v. Their: From: Becca
RE: His/Her v. Their: From: Combs, Richard
Re: His/Her v. Their: From: Becca

Previous by Author: RE: "Click-and-drag" or just "drag" -- ?
Next by Author: RE: "USB compatible data storage device "
Previous by Thread: Re: His/Her v. Their
Next by Thread: RE: His/Her v. Their

What this post helpful? Share it with friends and colleagues:

Sponsored Ads