Re: hyphen use: tip up vs. tip-up

Subject: Re: hyphen use: tip up vs. tip-up
From: Holly Deitelhoff <hdeitelhoff3 -at- gmail -dot- com>
To: techwr-l -at- lists -dot- techwr-l -dot- com
Date: Mon, 11 Feb 2013 13:35:28 -0600

I am writing a series of manuals for a milling machine that has a work
table referred to as a "Tip Up Table/Tip-Up Table" (via customer
requirement) and I am having a hard time establishing how I should handle
the wording. The table is the noun Tip Up Table (with or without hyphens) -
then I have the actions of moving the table, which are to be constituted as
the motion tip up or tip down and their approperiate forms, tipped tipping
etc... always to be followed with up or down. My battle is - do I use
hyphens or not, and if I do, should I use them for the verb and not the
nouns or vice versa - or use them everywhere or no where? Please help - HM
Fritz




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> 2. Use fully-spelled numbers (Liu, Peter)
> 3. Re: Use fully-spelled numbers (Peter Neilson)
> 4. Re: Use fully-spelled numbers (Sandy Harris)
> 5. RE: Use fully-spelled numbers (Andrew Warren)
> 6. RE: Use fully-spelled numbers (Combs, Richard)
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> ------------------------------
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> Message: 2
> Date: Fri, 8 Feb 2013 01:43:43 +0000
> From: "Liu, Peter" <PLiu -at- geico -dot- com>
> To: 'TECHWR-L' <techwr-l -at- techwr-l -dot- com>
> Subject: Use fully-spelled numbers
> Message-ID:
> <B350E5F8E502EA439D1899C16E66EC8D109F68D5 -at- R12K0698 -dot- GEICO -dot- corp -dot- net>
> Content-Type: text/plain; charset="utf-8"
>
> Under what condition would you use fully spelled numbers (eg. Nine instead
> of 9)? One developer always change all the numbers to letters. I found it
> harder to recognize and read than the real numbers but wonder what is the
> proper way of using the numbers?
>
> Thanks,
>
>
> ====================
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> Message: 3
> Date: Thu, 07 Feb 2013 20:52:34 -0500
> From: "Peter Neilson" <neilson -at- windstream -dot- net>
> To: techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Use fully-spelled numbers
> Message-ID: <op -dot- wr5zhwaqrns8nc -at- localhost -dot- localdomain>
> Content-Type: text/plain; charset=utf-8; format=flowed; delsp=yes
>
> 1 way 2 look at this is 2 use numbers 4 just about every case u can think
> of.
>
> Another way, which I favor, is to use the AP Stylebook or the Chicago
> Manual of Style.
>
> AP says to spell out numbers ten or less. Hold on while I look up CMS.
>
> Section 9 covers numbers extensively. Rule 9.3 is the general rule, and
> unelaborated it says to spell out 0 through 99. To thumb my nose at CMS I
> have deliberately made this paragraph very sloppy.
>
> On Thu, 07 Feb 2013 20:43:43 -0500, Liu, Peter <PLiu -at- geico -dot- com> wrote:
>
> > Under what condition would you use fully spelled numbers (eg. Nine
> > instead of 9)? One developer always change all the numbers to letters. I
> > found it harder to recognize and read than the real numbers but wonder
> > what is the proper way of using the numbers?
>
>
> ------------------------------
>
> Message: 4
> Date: Thu, 7 Feb 2013 21:51:36 -0500
> From: Sandy Harris <sandyinchina -at- gmail -dot- com>
> To: TECHWR-L <techwr-l -at- lists -dot- techwr-l -dot- com>
> Subject: Re: Use fully-spelled numbers
> Message-ID:
> <
> CACXcFmmbi_fjC6KLesY0hCP32hmxHRg9-7uJmCsZ1r6fC0QRCw -at- mail -dot- gmail -dot- com>
> Content-Type: text/plain; charset=UTF-8
>
> On Thu, Feb 7, 2013 at 8:43 PM, Liu, Peter <PLiu -at- geico -dot- com> wrote:
> > Under what condition would you use fully spelled numbers (eg. Nine
> instead of 9)? One developer always change all the numbers to letters. I
> found it harder to recognize and read than the real numbers but wonder what
> is the proper way of using the numbers?
>
> The rule I was taught in high school (Canada, 1960s) was that any
> number under 100 should be spelled out. I never did that, except
> to humour the teacher, but I'd absolutely spell out any one-digit
> number except in expressions like 8-bit, and some larger numbers.
> Editing, I'd change 9 to nine without even having to think about
> which was correct.
>
>
> ------------------------------
>
> Message: 5
> Date: Fri, 8 Feb 2013 02:53:39 +0000
> From: Andrew Warren <awarren -at- synaptics -dot- com>
> To: Peter Neilson <neilson -at- windstream -dot- net>,
> "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
> Subject: RE: Use fully-spelled numbers
> Message-ID:
>
> <E738A351A91D62419B3CE28DF565CF6D226272FE -at- USW-MAIL2 -dot- synaptics-inc -dot- local>
>
> Content-Type: text/plain; charset="us-ascii"
>
> Peter Neilson [neilson -at- windstream -dot- net] wrote:
>
> > Another way, which I favor, is to use the AP Stylebook or the Chicago
> > Manual of Style.
> >
> > AP says to spell out numbers ten or less. .... CMS .... says to spell
> > out 0 through 99.
>
> I think those rules are inappropriate, or at least insufficient, for a lot
> of technical writing. In general, I'll spell out 0-9 or 0-99 for counts,
> but I'll use numerals for measurements. Some examples:
>
> three 2-meter cables
> three binary digits [we're counting bits here]
> a 3-bit field [we're describing the width of a field -- a measurement --
> in units of bits]
> seventy-five steaks cooked to an internal temperature of 75 degrees C
>
> There are lots of hand-waving exceptions for things that just "look
> wrong", and I'd also never mix numerals and spelled-out numbers like this:
> "Seventy-five llamas, 101 trombones, and fifteen armadillos".
>
> -Andrew
>
>
> ------------------------------
>
> Message: 6
> Date: Thu, 7 Feb 2013 21:27:51 -0800
> From: "Combs, Richard" <richard -dot- combs -at- Polycom -dot- com>
> To: "Liu, Peter" <PLiu -at- geico -dot- com>, 'TECHWR-L' <techwr-l -at- techwr-l -dot- com>
> Subject: RE: Use fully-spelled numbers
> Message-ID:
> <
> C5D089C86687BC4DBBABE1CC5B3E45FC01794F5437 -at- CRPMBOXPRD01 -dot- polycom -dot- com>
> Content-Type: text/plain; charset="us-ascii"
>
> Liu, Peter wrote:
>
> > Under what condition would you use fully spelled numbers (eg. Nine
> instead of
> > 9)? One developer always change all the numbers to letters. I found it
> harder
> > to recognize and read than the real numbers but wonder what is the
> proper way
> > of using the numbers?
>
> It depends. :-) Do you have a style guide? If so, follow that. If not, I'd
> recommend the Microsoft Manual of Style. It has a pretty thorough and
> (IMHO) eminently reasonable discussion of this issue. Here are some
> excerpts from version 3 (the one I have handy in electronic form)(note
> especially the first sentence; who decides doc conventions at your place,
> you or some developer?):
>
> The use of numerals versus words is primarily a matter of convention.
> Microsoft uses the following conventions:
>
> Use numerals for 10 and above. Spell out zero through nine if the number
> does not precede a unit of measure or is not used as input. For round
> numbers of 1 million or more, use a numeral plus the word, even if the
> prefix number is less than 10.
> Correct
> 10 screen savers
> 20 booklets
> 1,000
> one thousand
> five databases
> zero probability
> 7 million
> 7,990,000
>
> Incorrect
> 2 disks
> 0 offset
> eighteen books
> twelve functions
> 1 thousand
> 7 million and 990 thousand
>
> Use numerals for all measurements, even if the number is under 10. This is
> true whether the measurement is spelled out, abbreviated, or replaced by a
> symbol. Measurements include distance, temperature, volume, size, weight,
> points, picas, and so on, but generally not days, weeks, or other units of
> time. Bits and bytes are also considered units of measure.
> Correct
> 0 inches
> 3 feet, 5 inches
> 3.5-inch disk
> 0.75 gram
> 35mm camera
> 8 bits
> 1-byte error value
> two years
> ...
> Maintain consistency among categories of information; that is, if one
> number in a category requires a numeral, use numerals for all numbers in
> that category. When two numbers that refer to separate categories must
> appear together, spell out one of them.
> Correct
> One booklet has 16 pages, one has 7 pages, and the third has only 5 pages.
> ten 12-page booklets
> ...
> Represent numbers taken from examples or the interface exactly as they
> appear in the example or the interface.
>
> Use an en dash, not a hyphen, with negative numbers: -79.
>
> Avoid starting a sentence with a numeral. If necessary, add a modifier
> before a number. If starting a sentence with a number cannot be avoided,
> spell out the number.
> ...
>
> And much, much more. Highly recommended.
>
> HTH! And BTW, I hate that annoying little pig. :-)
>
> Richard G. Combs
> Senior Technical Writer
> Polycom, Inc.
> richardDOTcombs AT polycomDOTcom
> 303-223-5111
> ------
> rgcombs AT gmailDOTcom
> 303-903-6372
> ------
>
>
>
>
>
>
>
>
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