RE: Protecting styles in Word documents; was, "RE: Justifying FM (was About The Cloud: Quick-Read Suggestions)"

Subject: RE: Protecting styles in Word documents; was, "RE: Justifying FM (was About The Cloud: Quick-Read Suggestions)"
From: "Porrello, Leonard" <lporrello -at- illumina -dot- com>
To: Lin Sims <ljsims -dot- ml -at- gmail -dot- com>
Date: Thu, 11 Apr 2013 15:37:54 +0000

Good point. So perhaps step #1 should be, "Get buy-in and support from upper management". :)

From: Lin Sims [mailto:ljsims -dot- ml -at- gmail -dot- com]
Sent: Thursday, April 11, 2013 8:29 AM
To: Porrello, Leonard
Cc: William Sherman; techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Re: Protecting styles in Word documents; was, "RE: Justifying FM (was About The Cloud: Quick-Read Suggestions)"

You forgot:
9. Prepare for lots of calls and emails from SMEs who don't understand why they can't use Ctrl-B to bold something and why all their toolbar buttons are inactive.
10. Prepare for them to complain bitterly that they can't work this way.
(We're going through this now. We're also trying to learn how to create a custom ribbon so that the users of the template get only what we want them to and never see greyed-out options.)

On Thu, Apr 11, 2013 at 11:14 AM, Porrello, Leonard <lporrello -at- illumina -dot- com<mailto:lporrello -at- illumina -dot- com>> wrote:
Sorry if I missed something. I am coming into this thread late. William said, "I cannot count the number of times that I have had to repair manuals that were final release ready because someone reviewing them decided to make a change using their normal template and mess up the styles."

A few weeks ago, someone pointed out that Word 2010 and later enable you to lock and password protect the template and styles so that there ain't be no messin' wit dem by nobody.

To test this functionality, do the following:
1. Open the Styles pane (Ctrl+Shift+Alt+S or click the "open" arrow in the ribbon).
2. Select the Manage Styles icon.
3. Select the Restrict tab. By default, styles are set to "Hide Until Used".
4. Select each style that you want to restrict (or multi-select with the shift key).
5. Restrict the styles.
6. Select Limit formatting to permitted styles.
7. Select OK. The Start Enforcing Protection dialog box will appear.
8. Enter a password, and then select OK.


-----Original Message-----
From: techwr-l-bounces+lporrello=illumina -dot- com -at- lists -dot- techwr-l -dot- com<mailto:illumina -dot- com -at- lists -dot- techwr-l -dot- com> [mailto:techwr-l-bounces+lporrello<mailto:techwr-l-bounces%2Blporrello>=illumina -dot- com -at- lists -dot- techwr-l -dot- com<mailto:illumina -dot- com -at- lists -dot- techwr-l -dot- com>] On Behalf Of William Sherman
Sent: Wednesday, April 10, 2013 7:12 PM
To: techwr-l -at- lists -dot- techwr-l -dot- com<mailto:techwr-l -at- lists -dot- techwr-l -dot- com>
Subject: Re: Justifying FM (was About The Cloud: Quick-Read Suggestions)

You don't say, but I bet the options at the time of the previous writer were Word or FrameMaker.

If you want everyone to mess with your document, you use Word. If you want to maintain control, you use FrameMaker.

I cannot count the number of times I have had to repair manuals that were final release ready because someone reviewing them decided to make a change using their normal template and mess up the styles.
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Lin Sims
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References:
Protecting styles in Word documents; was, "RE: Justifying FM (was About The Cloud: Quick-Read Suggestions)": From: Porrello, Leonard
Re: Protecting styles in Word documents; was, "RE: Justifying FM (was About The Cloud: Quick-Read Suggestions)": From: Lin Sims

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