RE: Meeting minutes for an HR project

Subject: RE: Meeting minutes for an HR project
From: Rebecca Officer <Rebecca -dot- Officer -at- alliedtelesis -dot- co -dot- nz>
To: Karl Norman <kylesimmons0164 -at- gmail -dot- com>, "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 17 Oct 2014 00:32:39 +0000

Sounds like an interesting task!

Sounds to me like your VP will be interested in ideas as well as action items. I'd be tempted to have headings like that: "Ideas" and "Actions".

Remember to keep it brief. VP won't have a lot of reading time. Only write down the important things. And remember you can ask what's important during the meeting ("Do you want me to make a note of that?").

Cheers
Rebecca


-----Original Message-----
From: techwr-l-bounces+rebecca -dot- officer=alliedtelesis -dot- co -dot- nz -at- lists -dot- techwr-l -dot- com [mailto:techwr-l-bounces+rebecca -dot- officer=alliedtelesis -dot- co -dot- nz -at- lists -dot- techwr-l -dot- com] On Behalf Of Karl Norman
Sent: Thursday, 16 October 2014 2:39 a.m.
To: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: Meeting minutes for an HR project

Hi all,

I've read some of the previous threads regarding meeting minutes and found the information (and the complimentary TechWhirl template) quite useful.
I've been asked to record minutes for a new project one of our VPs has initiated. Basically, VP wants to sit down for lunch with a handful of non-management employees to get their opinions about the business. VP wants me to take note of "important things," which I translate to meeting minutes.

My question to you all is this: do you have any advice for taking and organizing minutes during an unstructured "meet and greet" type meeting such as this one. I want to be able to deliver my VP a MEMO or similarly formal document with action items from this meeting.

I should also mention that this is the first time the VP has asked for my help with something, and I want to take advantage of the opportunity. The way I see it, anybody can take minutes, but a tech writer should be able to take minutes with style ;)

--
*Kyle Simmons*

Technical Writer
Aloe Vera of America, Inc.

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References:
Meeting minutes for an HR project: From: Karl Norman

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