meeting announcement

Subject: meeting announcement
From: Elinor Lindheimer <elinorl -at- MCN -dot- ORG>
Date: Thu, 27 Apr 1995 15:14:39 -0700

ANNOUNCEMENT:

INDEXING IN A SHRINKING WORLD

The American Society of Indexers (ASI) and the Indexing and Abstracting
Society of Canada/Societe canadienne pour l'analyse de documents (IASC/SCAD)
announce a three-day conference to be held jointly, June 8-10, 1995, at the
Delta Montreal Hotel, Montreal, Quebec, Canada.


This will be the 27th annual meeting of ASI and the 17th annual meeting of
IASC/SCAD. Information about workshop, roundtable and conference prices and
registration information appear at the end of this announcement.

The conference will consist of the following:


PROFESSIONAL DEVELOPMENT WORKSHOPS (limited 40 participants each)

THURSDAY JUNE 8, 8:30 a.m. to 11:45 a.m.

1. BASIC PERIODICAL INDEXING
Susan Klement, Freelance Indexer and Indexing Instructor, Tucson, Arizona;
Past President, IASC/SCAD
Designed for beginning or intermediate indexers, this workshop will present
basic techniques for open-system indexing, emphasizing differences from
closed-system (back-of-the-book) indexing. Hands-on practice will feature
the NEW YORK TIMES.

2. CONSTRUCTION OF BILINGUAL THESAURI
Michele Hudon, Freelance Indexer and Thesaurus Designer; Toronto, Ontario;
Past President, IASC/SCAD
The workshop will include techniques and practice in constructing thesauri
for use in bilingual situations, no matter what the language.

THURSDAY JUNE 8, 1:00 p.m. to 4:15 p.m.

1. WHAT MAKES A WILSON-AWARD QUALITY INDEX?
Dorothy Thomas, Past President, ASI; New York
One of the original Wilson Award Committee will lead you through the
elements of judging quality indexes. Discussion will include current
standards, reviews of indexes good and bad, and suggestions for revision of
standards. For intermediate and advanced indexers.

2. SMOOTH SAILING: CHARTING THE WATERS OF
INDEXER-PUBLISHER RELATIONS
Alexandra Nickerson, Freelance Indexer, ASI Board Member; Cincinnati, Ohio AND
Mary Rose Muccie, Managing Editor, Society of Industrial and Applied
Mathematics; Philadelphia, Pennsylvania
This workshop will cover strategies for finding new clients, editors'
expectations of indexers, negotiating rates and schedules, maintaining a
positive working relationship, problem resolution, and other aspects of
indexer-editor communication. It will be valuable to indexers and editors
will all levels of experience.


FRIDAY JUNE 9, 8:30 a.m. to 11:45 a.m.

1. THE INTERNET: MAKING IT WORK FOR YOU
Phyllis Levine, Team Leader/Technical Information Specialist, Reference and
Retrieval Division, Defense Technical Information Center, Alexandria, Virginia
This workshop will introduce you to the Internet, highlight some of the
resources available, and demonstrate the tools necessary to locate and
retrieve valuable information.

2. CROSS REFERENCES IN INDEXES (9:00 a.m. to 12:00 a.m.)
Bella Hass Weinberg, Professor, Division of Library and Information Science,
St. John's University, Jamaica, New York AND
Enid L. Zafran, Chief of Indexing Services, The Bureau of National Affairs,
Inc., Washington, D.C.
This workshop, which is intended for intermediate to advanced
indexers, will focus on various issues relating to cross-references: (1)
rationale--the need for cross-references; (2) structure--selection of type
of cross-reference and its relationship to the structure of the index; (3)
format--the position, typography, and punctuation of references; and (4)
control--recordkeeping, pruning, and editing. Examples will come from book,
serial, and electronic indexes, with some attention to thesauri. Attendees
are encouraged to bring "thorny" problems they have encountered for discussion.



ROUNDTABLE DISCUSSIONS
FRIDAY JUNE 9, 1:30 to 3:30

Each roundtable will be limited to 15 participants, and will be facilitated
by professionals working in the field. This will be an invaluable
opportunity to network and learn with colleagues who work in the same field
as you do, or who face similar problems.


ACADEMIC/SCHOLARLY INDEXING
Diana Witt, Freelance Indexer, Minneapolis, Minnesota; Past President, ASI
Jean Mann, Freelance Indexer, Forestville, California; Vice President, ASI
Golden Gate Chapter
Jeanne Moody, Reston, Virginia, Freelance Indexer; Wilson Award Winner

COMPUTER-MANUAL INDEXING
Julie Kawabata, Freelance Indexer, Portland, Oregon
Lynn Moncrief, Freelance Indexer, TECHindex & Docs, Tustin, California

HANDLING THE FREELANCE LIFE
Noeline Bridge, Freelance Indexer, Bridgework; Edmonton, Alberta; IASC/SCAD
Regional Representative
Vicki Agee, Freelance Indexer, Albuquerque, New Mexico

INDEXING AUDIO-VISUAL MATERIALS
Christine Jacobs, C. M. Jacobs Information Management Services; National
Film Board of Canada, A/V Librarian; Montreal, Quebec; IASC/SCAD Regional
Representative
Ruth Pincoe, Indexer and Editor specializing in music and theater; Toronto,
Ontario; President, Editor's Association of Canada

INDEXING SCIENTIFIC MATERIALS
Marilyn Rowland, Freelance Indexer, Falmouth, Massachusetts
Vakil Siddiqui, Freelance Indexer, Scarborough, Ontario

LEGAL INDEXING
David Thompson, Manager, Indexing Department, Research Institute of America,
New York, New York
Mary McLean, B.A., Ll.B., Freelance Indexer, North York, Ontario

MEDICAL INDEXING
Donna Balapole, Editorial Resources Manager, Churchill Livingstone, New York,
New York
Heather Ebbs, Editor's Ink, Carleton Place, Ontario
Katherine Pitcoff, Freelance Indexer, Mendocino, California

THE NEED FOR BOOK INDEXES (FRENCH-LANGUAGE ROUNDTABLE)
Michele Hudon, Freelance Indexer and Thesaurus Designer; Toronto, Ontario;
Past President, IASC/SCAD
Christiane Talbot, A/V Librarian, National Film Board of Canada, Montreal,
Quebec



CHAPTER LEADER GET-TOGETHER
FRIDAY JUNE 9, 3:30 p.m. to 4:30 p.m.



SPECIAL FRIDAY EVENING RECEPTION
HOSTED BY IASC/SCAD
JUNE 9, 5:30 p.m. to 7:30 p.m., at the Delta Montreal Hotel
All conference participants are invited to join in the reception hosted by
IASC/SCAD. Snacks will be provided, and there will be no-host bar. Please
indicate on the registration form if you plan to attend.




ALL-DAY CONFERENCE, SATURDAY JUNE 10, 1995

KEYNOTE SPEAKER: Christine Maxwell, Research on Demand, Berkeley, California

INDEXING REGIONAL HISTORY MATERIALS (Panel Discussion)
Moderator: Barbara E. Cohen, Freelance Indexer; ASI Secretary,, Champaign,
Illinois
Patricia Aslin, Indexing and Administrative Assistant, Indexing Research,
Rochester, New York
Barbara Ann McAlpine, Information Librarian, Local History Collection,
Oakville Public Library, Oakville, Ontario

INDEXING NON-ART PICTURES
James M. Turner, Professeur adjoint, Ecole de bibliotheconomie et des
sciences de l'information, Universite de Montreal, Montreal, Quebec

THE INTERNET AND INDEXERS
Julius Ariail, University Librarian, Georgia Southern Univeristy,
Statesboro, Georgia
Charlotte Skuster, Science Reference Librarian/Health Science Bibliographer,
Binghamton University, Binghamton, New York; Moderator, Index-L; Board
Member, ASI

INDEXING CD-ROM PRODUCTS: BNA'S EXPERIENCES
Michael G. Bernier, Manager, Indexing Services, The Bureau of National
Affairs, Inc., Washington, D.C.
Enid L. Zafran, Chief of Indexing Services, The Bureau of National Affairs,
Inc., Washington, D.C.

THE ONLINE WORLD: NEW ROLES FOR INDEXERS
Laura Fillmore, Editorial, Inc. and the Online BookStore (OBS). Editorial,
Inc. produced THE INTERNET COMPANION: A BEGINNER'S GUIDE TO GLOBAL
NETWORKING." Ms. Fillmore travels the world speaking and consulting about
online publishing.

ORAL HISTORIES, PART TWO
Interviews with ASI and IASC/SCAD personalities
Dorothy Thomas, Past President, ASI


To register, you may select and copy this form, and fax or mail it to ASI if
you are registering in the U.S., or IASC/SCAD if you are registering in
Canada. (See addresses at end of form.)

REGISTRATION FORM

Name
Organization
Address

City State/Province
Country & Postal Code Phone

____Please check here if you wish to be on a list of attendees seeking
roommates for your conference stay. The list will be circulated only among
those whose names and phone numbers appear on it.


PROFESSIONAL DEVELOPMENT WORKSHOPS
Registration fees for each workshop:
postmarked before May 5, 1995: U.S. $50 members/$60 nonmembers; Canadian $65
members/$75 nonmenbers
postmarked after May 5, 1995: U.S. $60 members/$70 nonmembers; Canadian $75
members/$85 nonmembers

Thursday morning, June 8, 1995
[ ] Basic Periodical Indexing
[ ] Construction of Bilingual Thesauri

Thursday afternoon, June 8, 1995
[ ] What Makes a Wilson-Award-Quality Index?
[ ] Smooth Sailing: Charting the Waters of Indexer-Publisher Relations

Friday morning, June 9, 1995
[ ] The Internet: Making It Work for You
[ ] Cross References in Indexes (please note later starting and ending time)


ROUNDTABLES
Registration fees:
postmarked before May 8, 1995: U.S. $12 members/$15 nonmembers; Canadian $15
members; $18 nonmembers
postmarked after May 8, 1995: U.S. $18 members/$21 nonmembers; Canadian $21
members; $24 nonmembers

Please indicate your first, second, and third choices by putting numbers in
the appropriate boxes. We will try to give you your first choice, but since
the number of participants is limited, we may not always be able to.
Register early!

[ ] Academic/Scholarly Indexing
[ ] Computer-Manual Indexing
[ ] Handling the Freelance Life
[ ] Indexing Audio-Visual Materials
[ ] Indexing Scientific Materials
[ ] Legal Indexing
[ ] Medical Indexing
[ ] The Need for Book Indexes (French-language roundtable)


ALL-DAY CONFERENCE
Registration fees (includes continental breakfast and complete luncheon):
postmarked before May 5, 1995: U.S. $90 members/$105 nonmembers; Canadian
$120 members/$135 nonmembers
postmarked after May 5, 1995: U.S. $100 members/$115 nonmembers; Canadian
$130 members/$145 nonmembers

[ ] I will attend the all-day conference.

[ ] Please check here if you will be attending the Friday-night reception
hosted by IASC/SCAD.

________Total amount enclosed.

Payment Information: All registration fees must be paid in full at the time
of registration. Payments must be received by the dates indicated below in
order to qualify for reduced rates.

U.S. attendees: Please enclose a check or money order in U.S. funds, made
payable to the American Society of Indexers. To register by Visa or
Mastercard, please call (512) 749-4052, 8:30 a.m. to 3:30 p.m. Central
Standard Time, Monday-Friday. Mail check or money order and this form to:
American Society of Indexers
1995 Conference
P.O. Box 386
Port Aransas, Texas 78373
U.S.A.
Phone: (512) 749-4052
Email: asi -at- well -dot- sf -dot- ca -dot- us

Canadian attendees: Please enclose a check or money order in Canadian funds,
made payable to the Indexing and Abstracting Society of Canada. Mail payment
and this form to:
Indexing and Abstracting Society of Canada
c/o C. M. Jacobs Information Management Services
5430 MacMahon Avenue
Montreal, Quebec H4V 2B9
Canada
Phone: (514) 487-9204
Email: incj -at- musicb -dot- mcgill -dot- ca


Refunds: Requests for refunds will be honored only if received in writing no
later than May 5, 1995. No refund requests will be accepted after this date.
All refunds will be subject to a $25 processing fee. Checks for refunds will
be issued within six weeks after the conference.

CONFERENCE HOTEL
The Delta Montreal
450 Sherbrooke ouest
Montreal, Quebec H3A 2T4
Canada
(514) 286-1986 FAX: (514) 284-4306
RESERVATIONS: (800) 877-1133 (from the U.S.)
(800) 268-1133 (from Canada)
Conference Rates:
Standard room: Canadian $121.00 (U.S. $89.00 approx.)
Deluxe room: Canadian $136.00 (U.S. $100.00 approx.)
Junior suite (1 bedroom + living room) : Canadian $245 (U.S. $181 approx.)
Hospitality suite (1 bedroom, living room, kitchenette, bar, sofa-bed):
Canadian $600 (U.S. $444 approx.)

You must book directly with the hotel, rather than through a travel agent,
in order to get these rates, and state that you are attending the ASI
meeting. Rooms must be booked by May 8, 1995, after which any available
rooms will be priced at the hotel's regular rates.

The Delta is located near the downtown shopping and restaurant area, and a
short walk from McGill University. It is not far from the Convention Center
where the Special Libraries Association will be meeting following our
conference. A Metro station is nearby. Most of the hotel rooms have a small
balcony with views of Mount Royal and downtown. A health club with indoor
pool is available to guests, and the hotel has a restaurant and coffee shop.
If you plan to bring work with you, ask in advance for a room with a special
telephone connection for a laptop computer (no extra charge).

For those on a limited budget, dormitory rooms are available at McGill
University. These are single rooms only, with shared bath facilities. Bed
linens and towels are supplied, but no other amenities. The residence halls
are located near the top of a steep hill, about a five- to ten-minute walk
from the Delta Montreal Hotel. Estimated room rates for June 1995 will be
Canadian $38 (U.S. $28 approx.). To reserve, write to McGill University,
550 Sherbrook Street West, West Tower, Suite 490, Montreal, Quebec H3A 1B9,
Canada. Or telephone (514) 398-6367. These low rates are available only
directly through McGill, not through a travel agent.

Make your reservations early, as the demand is great and the supply is limited.

All lodging rates for ASI are guaranteed in Canadian dollars. The U.S.
exchange rate will vary. Prices do not include Canada's GST (Goods and
Services Tax) of 7%, or the Quebec sales tax (QST). The GST tax on lodging
(and on certain merchandise purchased for export) can be rebated to
non-Canadian visitors within one year, and rebate forms are available at
Canadian Customs offices, tourist information locations, duty free shops,
and other retail outlets.

You can reach Montreal by auto, plane, or bus. To cross the border from the
U.S., all you need is a valid driver's license--a passport is only necessary
if you are arriving from another country. Transportation from the airport is
available by shuttle, at a cost of Canadian $15 each way.


Montreal is the world's second-largest French-speaking city, a cosmopolitan
blend of many cultures. The city is especially known for art and
architectural treasures, and for its culinary excellence. Underground
pedestrian walkways link downtown office buildings, hotels, apartments,
restaurants, and shops. For those who prefer the outdoors, the Old Port is
a waterfront park and the former Expo '67 site is a resort-like destination
a short subway ride from downtown. Or you can climb Mount Royal, take a jet
boat tour or a romantic cruise, walk through the woods, or visit the
180-acre Botanical Garden-Insectarium complex. The Biodome is a natural
science museum of living environments: tropical forest, St. Lawrence marine,
Laurentian forest, and polar. Sports fans will want to see the Olympic
Stadium, home of the Montreal Expos.


The Indexing and Abstracting Society of Canada/Societe canadienne pour
l'analyse de documents and the American Society of Indexers invite you to
join in an information-packed convention for information professionals!




Elinor Lindheimer
elinorl -at- mcn -dot- org
Mendocino, CA


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