Project Tracking Spreadsheet

Subject: Project Tracking Spreadsheet
From: Debbie Pesach <dpesach -at- soholynk -dot- com>
To: Techwr-L <TECHWR-L -at- LISTS -dot- RAYCOMM -dot- COM>, "techshoret -at- onelist -dot- com" <techshoret -at- onelist -dot- com>
Date: Tue, 07 Sep 1999 08:37:21 +0200

Greetings all!

[Cross-posted to TECHWR-L and Techshoret]

I'm looking for ideas about team/project-tracking documentation group
managers. Our goal is to institute weekly/monthly reports that each team
member generates. These reports will be compiled into a total team
report (spreadsheet) which can be used to assess percent completion of a
project and as a learning tool for how the team structure and allocation
of resources can be improved (along the lines of the "Creating a
Tracking System" chapter in Hackos' book Managing Your Documentation

Questions to managers (and lone writers) who generate reports:
1) What are suggested categories for such a spreadsheet? For example,
* General Systems (computer booting, e-mail sorting, system shutdowns,
report filing, etc.)
For a specific project:
* Research
* Interviews
* Learning the product
* Documentation outline
* First draft creation
* First draft review
* Second draft creation
* Second draft review
* Project management (project notebook maintenance, zipping files, etc.)
* Printing/pdf'ing/
* indexing
* editing

2) What tool/format do you use to have individual members prepare
reports (Excel, etc.) and how do you combine these reports into one
final resource tracking report?

3) Any other thoughts/ideas about project tracking?

4) Does anyone have any sample Excel spreadsheets that they would be
willing to share?

Thanks very much, in advance, for any and all help.


Debbie Pesach
Documentation Specialist

Lynk Ltd.
Teradyon Industrial Park
Misgav, 20179 Israel
dpesach -at- soholynk -dot- com

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