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Subject:Re: Grammar Q From:Janice Gelb <Janice -dot- Gelb -at- Sun -dot- COM> To:techwr-l -at- lists -dot- techwr-l -dot- com Date:Wed, 23 Jan 2008 07:19:32 +1100
louise -dot- r -dot- stevanovic -at- transport -dot- qld -dot- gov -dot- au wrote:
> I'd be interested to hear how those of you who never use 'you' would reword
> sentences that provide options, reminders or information rather than
> imperatives, such as the following:
I believe in the use of "you." The main way to rewrite
these sentences involves the passive voice, and I think
that "you" is by far the better option. However, as an
exercise for the alert reader, here are my rewrites :->
> You will be prompted to update the document history whenever you
> save the document as a new version.
When the document is saved as a new version, a prompt
requests that the document history be updated.
> The IMD toolbar is displayed in the bottom left of the screen. You
> can move it anywhere on the screen.
The toolbar can be moved anywhere on the screen.
> If you insert captions, remember to update the lists under the
> Figures and Tables headings.
When inserting captions, ...
> The last paragraph mark contains formatting for that document, so
> if you copy it, it can overwrite the formatting in the document
> you paste into.
Because the last paragraph mark contains formatting
for that document, copying the mark can overwrite
the formatting in the document in which it is
Janice Gelb | The only connection Sun has with
janice -dot- gelb -at- sun -dot- com | this message is the return address
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