RE: Someone to do the "donkey work"?

Subject: RE: Someone to do the "donkey work"?
From: Paul Hanson <phanson -at- Quintrex -dot- com>
To: "techwr-l -at- lists -dot- techwr-l -dot- com" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Wed, 4 Mar 2009 10:39:02 -0600

Although I haven't tried this so it needs some more investigation, my first thoughts were to record an all-inclusive macro that would:

search for the name of a manual
replace the text with a hyperlink
search for the name of manual #2
replace the text with a hyperlink

loop through the doc for each manual in the documentation set.

Once you have a macro,
assign a button or hot key to it,
store it in a specific template, and
distributing that template to each writer.

I think autocorrect would work too, though - hadn't considered that. Excellent suggestion!

Paul Hanson
Technical Writer
RoboHelp ACE -
Quintrex Data Systems
email: phanson at

-----Original Message-----
From: Geoff Hart
fwiw, this kind of thing can be automated reasonably well. If you're
using Word, for instance, create autocorrect shortcuts for each
hyperlink, and distribute those to the whole writing team. If you're
using software (e.g., Frame, Blaze) that supports variables, define
the hyperlinks as variables and distribute those definitions too. If
your software provides neither feature, create a single file that
contains a master list of all file locations, store it on the network
where everyone can reach it, and let your writers copy and paste the
links instead of having to hunt them down each time. When a link
changes, remind everyone to update their autocorrects, variables, or
whatever you're using to store this information.

ComponentOne Doc-To-Help 2009 is your all-in-one authoring and publishing
solution. Author in Doc-To-Help's XML-based editor, Microsoft Word or
HTML and publish to the Web, Help systems or printed manuals.

Help & Manual 5: The complete help authoring tool for individual
authors and teams. Professional power, intuitive interface. Write
once, publish to 8 formats. Multi-user authoring and version control!

You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-unsubscribe -at- lists -dot- techwr-l -dot- com
or visit

To subscribe, send a blank email to techwr-l-join -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Please move off-topic discussions to the Chat list, at:


Someone to do the "donkey work": From: Downing, David
Someone to do the "donkey work"?: From: Geoff Hart

Previous by Author: RE: Poorly designed software (was RE: HyperSnap DX question)
Next by Author: RE: At what point can I pass the buck?
Previous by Thread: Someone to do the "donkey work"?
Next by Thread: Re: Someone to do the "donkey work"?

What this post helpful? Share it with friends and colleagues:

Sponsored Ads