RE: Strategies for handling multiple e-mail systems and accounts?

Subject: RE: Strategies for handling multiple e-mail systems and accounts?
From: "Will Husa" <will -dot- husa -at- 4techwriter -dot- com>
To: "'McLauchlan, Kevin'" <Kevin -dot- McLauchlan -at- safenet-inc -dot- com>
Date: Thu, 8 Jul 2010 17:57:37 -0500

You may consider having separate domains and email addresses for each
business that you're associated with. The logic here is to keep your
business accounts separate from each other and from your personal accounts.

In my situation, my wife and I run a few businesses out of one location. My
technical writing business is set up with its own domain with 1and1. I use
the domain name in my email address. I manage that account online or through
Outlook.

My photography/video business is set up with its own domain and email
address. I manage that account online or through Outlook Express.

My wife's embroidery business is set up with its own domain and email
address. She manages that account through Outlook Express.

Then there are the personal email addresses. I suppose that I could use just
one personal email address, but where is the sport in that?

=========================================
Will Husa
Technical Writer
Documentation that reduces calls to the Help Desk.
Phone: 708-927-3569
Website: www.4techwriter.com

-----Original Message-----
From: techwr-l-bounces+will -dot- husa=4techwriter -dot- com -at- lists -dot- techwr-l -dot- com
[mailto:techwr-l-bounces+will -dot- husa=4techwriter -dot- com -at- lists -dot- techwr-l -dot- com] On
Behalf Of McLauchlan, Kevin
Sent: Thursday, July 08, 2010 1:35 PM
To: Bill Swallow; Gene Kim-Eng
Cc: techwr-l -at- lists -dot- techwr-l -dot- com
Subject: RE: Strategies for handling multiple e-mail systems and accounts?

I was figuring on a separate domain per business/venture.
Match the domain name as closely as possible to the website
name, to the corporate or "operating-as" name.

But clue me in on how the hosting and portability work.
If I get a domain via (say) 1and1 or Yola or whatever,
and next year I decide to switch to GoDaddy, that's the
domain hosting switched. But where's all my mail? On a
1+1 IMAP server?

I haven't used Outlook Express in 14 years, but mail
at my day-job employer is Exchange Server, accessed by
Outlook (not Express) on our desktops. Being in the
relative boonies (relative to head office), we have
primary stuff IMAP'd, but are _strongly encouraged_
to keep the server-side stuff svelte and trim, moving
and saving everything to local folders. However, that
mostly has meant 25 "folders" in the mailbox, but existing
inside a single honkin'-big .PST file that we must each
remember to retire every half year or so.

Every day or so, I amaze myself with the kinds of stuff
where I have theoretical grasp, and maybe some ancient
experience, but no practice and no handle on the nitty-gritty
because I've never had cause to do so. This'd be one.

I've installed, configured and run my own IMAP servers
on Linux boxen (somewhat distant past), but then had no
need to worry about local desktop handling of mail because
the server was in the other room and I set the limits.

Go figure. :-)

> -----Original Message-----
> From: Bill Swallow [mailto:techcommdood -at- gmail -dot- com]
> Sent: Thursday, July 08, 2010 12:58 PM
> To: Gene Kim-Eng
> Cc: McLauchlan, Kevin; techwr-l -at- lists -dot- techwr-l -dot- com
> Subject: Re: Strategies for handling multiple e-mail systems
> and accounts?
>
> I second the use of your own domain. You can redirect POP accounts
> through them, or elect not to ever use ISP-provided email and just use
> your domain's accounts.
>
> I have a ISP account that I never check or use. I'd set it up years
> ago when I bought my house and quickly decided that, given I'm rarely
> checking email from home, it was just easier to not use it. I use
> Gmail most often. I have all mailing lists through Gmail with messages
> auto-filtered and archived (unread) based on each list's subject
> preface or sending address.
>
> I actually have 2 Gmail accounts; one for professional use, and one
> for social. I did this after a few "oops, wrong list" messages that
> went out. I also have a Yahoo Mail account that I've had seemingly
> forever (carried over from Rocketmail before Yahoo bought them).
>
> I also have some of my own domain accounts set up but I haven't
> switched over to using them yet. I need about a day of no
> responsibility (heh, how cold is it in Hell right now?) to really do
> my due diligence to move subscriptions and send notices regarding
> change of contact from Gmail to those accounts.
>
> As far as aggregators, my iPhone receives all, and leaves messages on
> the respective servers. I've yet to set up a multi-account install of
> Thunderbird (I'm not paying for Outlook, and Express has its own
> issues) and though I've not looked recently, I haven't found a good
> online aggregator. Because I'm mobile for much of the day, the iPhone
> solution works fairly well for now. And of course, Gmail and Yahoo
> Mail are available from any internet-connected computer.
>
> Thanks for your post though. It's reminded me that I DO need to make
> the switch from Gmail to my own domain, at least for professional
> purposes.
>
> Bill
>
> On Thu, Jul 8, 2010 at 12:21 PM, Gene Kim-Eng
> <techwr -at- genek -dot- com> wrote:
> > Pretty much, yes.  If you use Outlook or Outlook Express
> you configure each mail account separately, then create
> filters to  move incoming mail from the inbox to specified
> folders.  Thunderbird will create separate inboxes for each account.
> >
> > If you choose one system to be the "master," then you can
> configure all your others to leave copies of mail you don't
> delete on the host server and they'll remain there until the
> "master" downloads them.  Or you can use a file synch utility
> to compare the mailbox files on different systems and and
> update as needed.
> >
> > If you set up your own domain you can create email
> addresses that are not dependent on your internet provider
> and don't change when you switch from one to another.
> >
> > Gene Kim-Eng
> >
> > ------- Original Message -------
> > On 7/8/2010  3:52 PM McLauchlan, Kevin wrote:
> > What is your strategy for quickly jumping from one account
> > or provider to another, from your desktop, and not have
> > it all blur?
> >
> > Can most mail readers be configured to poll multiple providers
> > from multiple profiles/identities and download the incoming
> > to separate inboxes that are also seprate file/directory
> > structures?

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RE: Strategies for handling multiple e-mail systems and accounts?: From: McLauchlan, Kevin

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