RE: Generate One TOC from multiple Word Docs

Subject: RE: Generate One TOC from multiple Word Docs
From: "Don White" <writer -at- jrtcllc -dot- com>
To: "'Roberta Hennessey'" <rahennessey -at- gmail -dot- com>, "'tech writer tech writer'" <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Thu, 20 Oct 2011 13:43:48 -0400

I suggest - strongly - that MS Word, in any version, not be used for large
documents. The problems with that word processing application, when applied
to desktop publishing, are well documented.

However, I don't want to be as arrogant as that suggests. I do not believe
you can create a single TOC from multiple Word files. Rather, I believe you
must start each separate, following document with the next page number from
its predecessor. At that point, you'll have to run separate TOCs for each
and copy & paste the succeeding tables into the first, in order.

Be sure to separate your TOCs by Section breaks that use a different page
numbering format, though.

Good luck!

Cheers,

Donald H. White
James River Technical Communications
www.jrtcllc.com


-----Original Message-----
From: Roberta Hennessey [mailto:rahennessey -at- gmail -dot- com]
Sent: Thursday, October 20, 2011 1:21 PM
To: tech writer tech writer
Subject: Generate One TOC from multiple Word Docs


Hi,

Issue: 400+ page Word 2007 doc that keeps crashing.

We have come up with two possible solutions:

1) Break Word doc into four documents. Generate one TOC for all four docs.
(I see articles on using RD | text fields though my question is, once
created, can we update the TOC as easlily as clicking the update button?

2. Break Word doc into four documents, pdf all four Word docs, then combine
in one pdf. Is it possible to generate a TOC in the pdf? (We have Acrobat
Pro.)

Has anyone on the list ever run into this issue? What did you find was the
best solution? The best solution would be a TOC of some sort that could be
updated automatically.

Thank you.

--
Roberta Hennessey
Technical Writer
(978) 835-4282 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^

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Create and publish documentation through multiple channels with Doc-To-Help.
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Doc-To-Help, now with MS SharePoint integration, free for 30-days.
http://www.doctohelp.com

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Generate One TOC from multiple Word Docs: From: Roberta Hennessey

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