Re: document your job?

Subject: Re: document your job?
From: Kathleen MacDowell <kathleen -dot- eamd -at- gmail -dot- com>
To: Gene Kim-Eng <techwr -at- genek -dot- com>
Date: Thu, 12 Jul 2012 12:17:27 -0500

I'm with Gene. At a recent company I learned to say to myself and/or
my supervisor, "that's a company decision" about a number of issues.

That's not to say that I don't keep project notes and track items, as
necessary. I also made up a brief overview of current projects before
I left. That was my way of salving my conscience about what the next
writer would face (which was not my doing, but the company's own
processes).

Much as I like the idea of record keeping that others do, one thing to
remember is whether things will continue as they were while you were
in a post, and whether the information will ever be passed on to your
successor.

On the other hand, if it's part of your job for metrics etc., more
power to you and the company.

Kathleen
On Thu, Jul 12, 2012 at 11:27 AM, Gene Kim-Eng <techwr -at- genek -dot- com> wrote:
> I take a middle ground approach to these two points. Yes, while employed
> by your company you are a valuable asset, but you are an asset who is
> obligated to apply your efforts where the company places priority. So when
> you are submitting your objectives for the coming year, include one for
> documenting process and work tasks, assign it a priority and an effort
> level and get buy-in from your management so that your effort in this area
> is a recognized part of your job for the coming year and you receive
> appropriate recognition for it when your accomplishments for the year are
> being reviewed at the end of the year. If your management will not buy in
> to you spending time on this, then you are being directed to apply yourself
> elsewhere and you should follow that direction.
>
> In the event you are subsequently "released" from the company, the reality
> is that if the company did not want you to expend effort in this area while
> you were working there, you really do not owe the company anything in it
> now. In the event that your work is assigned to a former co-worker with
> whom you had and want to maintain a good personal or professional
> relationship you can certainly act on that desire and offer to answer any
> questions on a person-to-person basis, but otherwise if the company wants
> anything from you after it has terminated you, you should have a form for a
> consulting contract ready to pull out and submit along with your hourly
> rate.
>
> Gene Kim-Eng
>
>
> On Thu, Jul 12, 2012 at 1:18 AM, Debbie Hemstreet <
> D_Hemstreet -at- rambam -dot- health -dot- gov -dot- il> wrote:
>
>> 3. As long as you are employed by this company, you are a valuable asset
>> to your company. Minimal respect towards your employer merits you document
>> these processes. They can be used to a) leverage your position; b) help a
>> new supervisor/boss understand your role; c) educate engineers about the
>> documentation process; d) have a potential replacement think twice before
>> stepping into your shoes (what if you aren't fired, but quit or retire?).
>>
>> 4. Finally, in the event that you are "released" from your work, unless
>> they physically lock you out of the office and you cannot pass on critical
>> information, you may want to have that information there anyway. While you
>> may not feel like you owe the company anything, it has many individuals who
>> could become future colleagues/partners. Someone who worked with you and
>> saw you leaving gracefully would heavily weigh this info if considering to
>> hire you for their own company/startup/project. Information is passed on,
>> and leaving well under bad circumstances ALWAYS gives you an excellent
>> reference from someone. The converse, I believe, is also true.
>>
>
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--
Kathleen MacDowell
kathleen -dot- eamd -at- gmail -dot- com

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Create and publish documentation through multiple channels with Doc-To-Help. Choose your authoring formats and get any output you may need.

Try Doc-To-Help, now with MS SharePoint integration, free for 30-days.

http://bit.ly/doc-to-help

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References:
document your job?: From: Editor in Chief
RE: document your job?: From: Debbie Hemstreet
Re: document your job?: From: Gene Kim-Eng

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