TechWhirl (TECHWR-L) is a resource for technical writing and technical communications professionals of all experience levels and in all industries to share their experiences and acquire information.
For two decades, technical communicators have turned to TechWhirl to ask and answer questions about the always-changing world of technical communications, such as tools, skills, career paths, methodologies, and emerging industries. The TechWhirl Archives and magazine, created for, by and about technical writers, offer a wealth of knowledge to everyone with an interest in any aspect of technical communications.
If you use Adobe Acrobat Exchange, you will have to purchase an Exchange
license for each person that will be reviewing/editing your docs.
A better solution than Adobe Acrobat is Tumbleweed Software's Envoy.
Envoy is an electronic publishing tool like Adobe Acrobat, but you won't
have to purchase extra licenses for your reviewers. Envoy lets your
readers open the docs in the Viewer and add "post-it" notes, highlight
text (in different colors even!), create links, bookmarks, etc. (You
have to have Exchange in order to do this with Acrobat.)
In other words, Envoy provides many of the same tools in its Viewer that
Acrobat provides only in Exchange. And the Viewer is freely
distributable in unlimited quantities, meaning you only have to purchase
one Envoy license. Other advantages are that Envoy requires less disk
space and RAM for both you and your reviewers (readers), the resulting
files are much smaller than comparable PDF files, AND it uses colored
text to indicate links - none of those ugly rectangles you get with
Acrobat PDF files.
And no, I don't work for Tumbleweed or have any other connection with
them. I just happen to think that Envoy is a far superior product to
Sr. Technical Writer
Home Wireless Networks, Inc.
Norcross GA (USA)
cwhutchings -at- homewireless -dot- com
> -----Original Message-----
> From: Keith Arnett [SMTP:keith_arnett -at- RESTON -dot- OMD -dot- STERLING -dot- COM]
> Sent: Tuesday, May 12, 1998 11:23 AM
> To: TECHWR-L -at- LISTSERV -dot- OKSTATE -dot- EDU
> Subject: Re: Online Document Reviews
> We do not do online review here, but I suggest you look at
> Acrobat Exchange, which works with PDF files. The following
> is from the Exchange help file:
> Creating notes
> You can create notes on any page in a document and
> position them anywhere on that page. Notes can
> hold up to 5000 Roman characters. By default,
> note labels use the registered Acrobat user's name
> (Windows and UNIX) or the computer's owner name
> (Macintosh). If you are one of several reviewers of a
> document, your annotations will be distinguished
> by label. By changing the default note color (yel-low),
> you can also color code your annotations. You
> can change the default note label and color, or you
> can change labels and colors on a note-by-note
> Good luck,
> Keith Arnett
> Technical Writer
> Sterling Software, Inc./Operations Management Division
> Reston VA USA
> ______________________________ Reply Separator
> Subject: Online Document Reviews
> Author: Gail Gurman <gail -at- HOMEMAIL -dot- COM> at INTERNET
> Date: 5/11/98 8:36 PM
> Our Tech Pubs department has been told to migrate away from paper
> reviews to online reviews. In other words, documents would be provided
> online in HTML and reviewers would have to, somehow, provide comments
> without using paper.
> Personally, I am having difficulty imagining how this will work. Do
> any of
> you out there do online reviews? How do you handle them?
> Gail Gurman | Email -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- -dot- gail -at- homemail -dot- com
> Writer | Personal Web Page.....http://www.wco.com/~gailg/ Wink
> Communications | Company Web Page......http://www.wink.com/
> Send commands to listserv -at- listserv -dot- okstate -dot- edu (e.g., SIGNOFF
> Find contractor info at