RE: Word Figure Captions - a new question

Subject: RE: Word Figure Captions - a new question
From: kimber_miller -at- acs-inc -dot- com
To: <BlaineBachman -at- bia -dot- gov>, <techwr-l -at- lists -dot- raycomm -dot- com>
Date: Wed, 08 Dec 1999 10:16:55 -0600

I understand your frustration. I have used a work around because when it was an
issue for me, I didn't have a lot of time to troubleshoot. Here's what's worked
for me:

1. Use the style <Caption> for the paragraph that identifies your screen shot
2. At the point at which you want your Table of Figures to appear, Use
Insert/Index and Tables
3. In the <Table of Figures> tab, click <Options>
4. Select <Style>
5. Beside <Style> select <Caption> from the list
6. Click <OK>

Your table of figures will appear with any text that has the style <Caption>
attached. There are other options you can select, such as whether to include
figure numbers, etc. Those are under <Options> and <Modify> in the <Table of
Figures> tab.

You can also insert a field reference into the paragraphs you want to include as
Captions. I *think* it's /F. Don't quote me on that one, though.

I don't know the method of screen capture that you're using. I do suggest that
whatever method you use, you insert the graphics as GIF or JPG files and not
bitmaps. Bitmaps will seriously inflate the size of the document. You get a
bitmap if you use the keyboard command, <ALT + PrtScrn>, and paste. If that's
how you're capturing screens, I suggest that you paste the screen caps into a
graphics package and save as a JPG. If that's not an option, try the following:

1. Capture the portion of the screen you want
2. In Word, Select Edit/Paste Special
3. Select <Picture>
4. De-select <Float Over Text> (allows you to easily center the graphic and use
paragraph characteristics for space above and below)
5. Click <OK>

I hope this helps solve the problems. Incidentally, you have the Caption option
in the shortcut menu for objects that you've pasted if you don't have the <Float
over text> option selected.

Good Luck!



Kimber Miller
Affiliated Computer Services
Dallas, Texas

-----Original Message-----
From: <BlaineBachman -at- bia -dot- gov>
Sent: Wednesday, December 08, 1999 7:52 AM
To: "TECHWR-L" <techwr-l -at- lists -dot- raycomm -dot- com>
Subject: Re: Word Figure Captions - a new question

Funny this topic should come up. I have been ruminating over a different
problem since yesterday.

I've noticed that depending on what method is used to insert a graphic
figure in a Word document, the menu that comes up when you right-click the
mouse over the figure may or may not contain the option "Caption." I'm not
sure what the "demarcation point" is, but I do know that this feature works
when I insert a graphic as a linked or embedded OLE object.

At the moment, I'm inserting VB-created screenfaces into a requirements
document. The only way I know to do this is to run the "application" in
VB, do "printscreen" captures, and paste them in the Word doc.
Unfortunately, this is one of the methods that does not allow me to insert
a caption in the manner described above.

I know about "Insert/Caption," but that method has two problems:

1. I have to turn off the text box border every time.

2. The Table of Figures does not recognize the caption as an entry.

What am I missing?


-Blaine Bachman

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