Re: Collaborative Documentation Review Process

Subject: Re: Collaborative Documentation Review Process
From: Bill Swallow <techcommdood -at- gmail -dot- com>
To: Missy Smith <techpubsmistress -at- live -dot- com>
Date: Mon, 7 Dec 2009 12:03:43 -0500

We've always used Acrobat (pro is only needed for the review document
creator) and review comment features, either via email or served
document. Everyone involved (not just writers) has loved this

To speak to the one reviewer's reservations, you can use comments,
highlighting, strikethroughs, and other markup for reviewing
documents, and ALL of them allow you to add a comment associated with
the mark.

In a served review doc, reviewers will be able to see each other's
comments and respond to them, which can alleviate some of the monkey
in the middle back-and-forth that writers can find themselves in
resulting from trying to resolve two strong differences of opinion.
And of course, all comments are rolled up neatly for the writer, who
can then generate a report of all comments.

Even if the PDF is emailed out, the writer can collate comments back
into one file.

Just remember to enable review commenting before distributing the PDF!
Then all any reviewer needs is Reader to mark it up.



On Mon, Dec 7, 2009 at 11:37 AM, Missy Smith <techpubsmistress -at- live -dot- com> wrote:
> What software and process do you use for collaborative documentation review?
> Currently we are looking into using SharePoint as a repository for documents set for review. We would publish a .pdf of the document and use Adobe Acrobat Pro for comments and markup.
> One of our reviewers commented that Acrobat "sticky notes" can be difficult to use when a reviewer wants to submit large amounts of data for inclusion in a document. Some formatting can be difficult to convey also. This reviewer also commented on how they liked Word commenting because you could get a fnal copy view that is much easier to read than Acrobat's comments list and markup symbols.
> I am charged with coming up with a new process. What do you do?

Bill Swallow

Twitter: @techcommdood

Available for contract and full time opportunities.

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Collaborative Documentation Review Process: From: Missy Smith

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