RE: Document tagging and metadata (was: P&P suggestions)

Subject: RE: Document tagging and metadata (was: P&P suggestions)
From: "Sweet, Gregory (HEALTH)" <gregory -dot- sweet -at- health -dot- ny -dot- gov>
To: Jay Maechtlen <techwriter -at- laserpubs -dot- com>, techWrl list <techwr-l -at- lists -dot- techwr-l -dot- com>
Date: Fri, 26 Sep 2014 20:34:47 +0000

It was very non-trivial, and yes it was done in collaboration with the content providers.

We analyzed the types of documents that were in the repository and came up with a baseline set of tags, then sent out the spreadsheets with our best effort at applying the tags and allowed content providers to edit as they would.

After collecting the spreadsheet with the provider's tagging we analyzed again to come up with uniform tags, for example some people tagged particular form of communication "Dear Administrator Letters" where some used "DAL". After we standardized the taxonomy all content creation groups got a last chance to review.

I think one of the things that made it easier for content creators to deal with is that we presented the exercise as organizing the content into folder, not just tagging. Tagging tends to feel a little less formal, where organizing into folder seems more rigid, so it was easier to get everyone to stay within the standardized set of tags.



> -----Original Message-----
> From: Jay Maechtlen [mailto:techwriter -at- laserpubs -dot- com]
> Sent: Friday, September 26, 2014 1:42 PM
> To: Sweet, Gregory (HEALTH); techWrl list
> Subject: Document tagging and metadata (was: P&P suggestions)
> I am curious about the tags - I suspect it was a non-trivial effort to
> create/determine those.
> Was that done in collaboration with other groups?
> --
> Jay Maechtlen
> 626 444-5112 office
> 626 840-8875 cell
> ---
> This email is free from viruses and malware because avast! Antivirus
> protection is active.

Read about how Georgia System Operation Corporation improved teamwork, communication, and efficiency using Doc-To-Help |


You are currently subscribed to TECHWR-L as archive -at- web -dot- techwr-l -dot- com -dot-

To unsubscribe send a blank email to
techwr-l-leave -at- lists -dot- techwr-l -dot- com

Send administrative questions to admin -at- techwr-l -dot- com -dot- Visit for more resources and info.

Looking for articles on Technical Communications? Head over to our online magazine at

Looking for the archived Techwr-l email discussions? Search our public email archives @

P&P suggestions: From: Jay Maechtlen
Re: P&P suggestions: From: Peter Neilson
RE: P&P suggestions: From: Sweet, Gregory (HEALTH)
Document tagging and metadata (was: P&P suggestions): From: Jay Maechtlen

Previous by Author: RE: P&P suggestions
Next by Author: RE: Writing Scripts for Training Videos
Previous by Thread: Re: Document tagging and metadata
Next by Thread: Telecommuting rationale (Was: Questions about the work day for the Whirlers)

What this post helpful? Share it with friends and colleagues:

Sponsored Ads